Accounting Specialist

Position Summary:

The Accounting Specialist will be committed to the mission, vision, and services of Roots and able to engage funders and funding agencies accordingly. The Accounting Specialist will provide accounting support to major financial accounting areas, including accounts payable, accounts receivable, general ledger accounting, bank reconciliations, and data entry.

Duties and Responsibilities:

Accounts Receivable Management

• Prepare and issue invoices for grants, contracts, program services, membership fees, and other receivables.
• Monitor outstanding balances and follow up on overdue accounts.
• Process and record payments received via check, ACH, credit card, online giving platforms, and other methods.
• Reconcile accounts receivable subledgers with the general ledger.
• Investigate and resolve billing discrepancies and payment issues.

Donor and Grant Revenue Tracking

• Record and track donor contributions, pledges, sponsorships, and grant receivables.
• Monitor restricted and unrestricted funding sources.
• Ensure proper coding of revenue according to donor restrictions and organizational policies.
• Coordinate with development and fundraising teams to reconcile donation records.

Financial Reporting and Reconciliation

• Prepare aging reports and accounts receivable analyses.
• Assist with month-end and year-end closing processes.
• Reconcile bank deposits and cash receipts.
• Generate revenue reports for management, auditors, grantors, and regulatory agencies.

Collections and Customer Service

• Communicate professionally with donors, grantors, clients, members, and vendors regarding payment matters.
• Maintain positive relationships while addressing overdue accounts.
• Respond to inquiries regarding invoices, account balances, and payment history.

Compliance and Recordkeeping

• Maintain accurate financial records and supporting documentation.
• Ensure compliance with nonprofit accounting principles, grant requirements, and organizational policies.
• Assist with internal and external audits by providing requested documentation.
• Support compliance with applicable federal, state, and donor reporting requirements.

Data Management

• Maintain donor, customer, and grantor account information in accounting and fundraising databases.
• Verify data accuracy and completeness.
• Assist with system updates, data cleanup, and process improvements.