Admin Assistant (Procurement)

Job Summary

Support procurement and administrative operations by managing records, coordinating material logistics, and maintaining accurate documentation to ensure smooth project execution.

Responsibilities

• Assist with comparing quotations, updating pricing, preparing purchase orders, and managing procurement documents according to approved requirements
• Maintain accurate records for suppliers, procurement, stock, stationery, uniforms, and safety items; conduct stock checks and arrange replenishment as needed
• Prepare and update transmittal forms, lorry crane rental records, Excel spreadsheets, and other supporting documents; ensure proper filing for easy reference
• Manage PPE issuance and maintain records for new and existing workers, ensuring timely updates and monitoring of distribution
• Maintain rental and equipment records, including transfers and invoice matching, updating all relevant documents accurately
• Coordinate material collection and transportation; monitor delivery schedules to meet project timelines
• Perform general filing, data entry, documentation, and office administration tasks efficiently
• Carry out other ad-hoc duties as assigned by the supervisor