Admin Assistant

Admin Responsibilities

• Conduct job interviews for locals (inclusive for relief officers and events) and Malaysian work permit holders.

• To prepare contracts for Monthly-Rated, Weekly-Rated and Ad-hoc Officers.

• To issue the company’s T-Shirts to successful candidates upon recruitment.

• To prepare Personal Files for Monthly, Weekly Rated and Ad-hoc Relief Officers.

• To maintain proper and updated records of employees leave such as Annual Leave, Medical, Unpaid and Compassionate Leaves in the Leave Record Card.

• To notify officers of their Annual Leave eligibility at the beginning of each year.

• To record and file Annual Leave applications and Medical Certificates of employees in their individual personal files.

• To notify Finance Executive of employee’s Annual Leaves taken and to submit all medical receipts for reimbursement of medical consultation fees for the computation of the monthly salary.

• To submit the monthly attendance records

• To notify officers attaining 60 years and above to attend for the Annual Medical Examination.

• To prepare necessary stationery items and other equipment when a new contract is awarded to the contractors.

• To place order for uniforms for Security Officers from time to time and to ensure that 2 sets of Uniforms and issued to officers annually.

• To maintain proper logistic for uniform with monthly updated record of the various sizes for easy inventory purposes.

• To prepare letter of warnings and issue letter of termination to employees on a case-to-case basis.

• To maintain training records especially PWM compulsory courses and enrol employees for upgrading courses required by regulatory department or clients.

• To prepare Letter of Confirmation to officers upon their 3 month’s probationary period and also to prepare Letter of Extension for officers who are not confirmed in their appointment.

• To prepare Letters of Appreciation for officers for their excellent performance at work and upon complementation by the clients.

• To read the emails on a daily basis and perform the necessary follow-up actions.

• To record documents for dispatch in the Dispatch Book and mail it.

• To record documents for dispatch such as payslips and etc. to respective Operations Manager/Operations Executive as and when the need arises.

• To place order for refreshments for security personnel working at the different sites.

• To raise advertisement in the papers for security officers as and when the need arises

• To maintain general cleanliness of the office.

• To perform any other duties as and when required