Admin Specialist- Accounting Assistant

Position Title: Accounting Assistant

Department: Accounting

Status: Part-Time Monday-Friday

Exempt Status: Non-Exempt

Supervisor: Business Office Director

Job Overview

We are seeking a detail-oriented Accounting Assistant to join our finance team. The ideal candidate will be responsible for supporting the accounting and financial functions of the organization. This is an excellent opportunity for someone with a passion for accounting to grow their skills and contribute to our financial success.

Responsibilities

· Senior Living Experience is required

· Review all invoices and check requests appropriate documentation and approval.

· Correctly enter all invoices and payments against accounts receivable in the accounting system. Prepare and process deposits including matching and reconciling payments to invoices.

· Learn the organization’s program coding and provide assistance and reference to other departments.

· Contact employees and departmental supervisors for clarity on missing data.

· Collect W-9 Forms and other applicable contracts related to new vendors for entry into the accounting system.

· Assist with check reconciliations and monthly journal entries.

· Make any coding revisions and obtain approvals as needed.

· Act as liaison between vendors and the agency; answer all vendor inquiries.

· Maintain all electronic and paper filing of AP and AR reports, spreadsheets, and files; including scanning and attaching invoices or deposits to accounting system transactions.

· Assist in month end closing by ensuring all ordinary accounts payable are entered in the accounting system.

· Prepare analysis of accounts as requested; perform filing and copying as required.

· Process check requests outside the normal accounting cycle as requested.

· Other duties as assigned.