Administrative & Operations Manager
SingAREN (established 2003) is a registered not-for-profit society and an NRF-recognized National Research Infrastructure (NRI). We operate Singapore's high-speed national research network connecting local universities and research institutes globally. We are seeking a proactive Administrative & Operations Manager to anchor our daily operations, society governance, and funding compliance in a lean, high-impact team environment.
Key Responsibilities
- Governance & Secretariat: Manage AGM/EGM logistics, prepare Executive Committee (ExCo) meetings, take minutes, and file Registry of Societies (ROS) submissions.
- Funding & Grant Tracking: Assist with NRF funding documentation, monitor project KPIs, and track expenditures against project scopes.
- Finance & Audit Support: Coordinate with external accounting vendors, manage invoicing, track member subscriptions, and support annual financial audits.
- Office & Vendor Operations: Manage daily office facilities, handle procurement, oversee IT/telecom subscriptions, and manage vendor contracts.
- Stakeholder Engagement: Serve as the administrative liaison for member institutions (NUS, NTU, SMU, SUTD, A*STAR) and partner agencies.
- Compliance: Ensure internal processes strictly align with public funding guidelines and Singapore's PDPA regulations.
Requirements & Skills
- Experience: 3 to 5+ years in office management or corporate administration. Experience in Singapore’s IHL, statutory board, or NGO sectors is highly preferred.
- Education: Bachelor’s degree or Diploma in Business Administration, Corporate Governance, or a related field.
- Knowledge: Familiarity with Singapore ROS guidelines and government grant reporting protocols is a major advantage.
- Skills: Proficient in Google Workspace/MS Office, highly organized, and possessing the professional maturity to interact with senior academic and agency leaders.
This is a contract position on a renewable basis.
Please submit your resume to [email protected] indicating
email subject title as: “Administration and Operation Manager.”