Administrative Support Coordinator

· Provide support throughout the project management lifecycle, including documentation and tracking.

· General data entry to vendor and project sites with accuracy and in a timely manner.

· Update insurance, expenses, and business information to project management platforms.

· Preform pre-qualification and administrative functions to coordinate with project partners.

· Manage vendor relationships related to office services and supplies.

· Keep updated records of office expenses and costs.

· Create a welcoming and professional first impression on behalf of the company.

· Provide basic and accurate information in person and via phone/email.

· Direct in-person visitors and phone calls to the appropriate person and office.

· Ensure all work areas and communal spaces are well-maintained and stocked.

· Receive, sort, and distribute daily mail and deliveries.

· Maintain office security by following safety procedures and controlling access (e.g., monitor logbook, issue visitor badges).

· Perform other clerical duties such as filing, photocopying, transcribing, and faxing.