Administrative Support III (1874)

Administrative Support Level III

Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated team of professionals who consistently deliver excellence to reach our common goal of the best in class working environment? If you have a positive can-do attitude and a drive for success, Solution One is looking for you!

We are seeking a Administrative Support Level III for our client site in Fort Detrick, MD. The successful candidate will have outstanding skills and will be committed to working with others to deliver best-in-class, unparalleled excellence in customer service and satisfaction. For opportunities in your area, check out our Careers page at www.1soi.com/careers.

About the position:

The Administrative Support Level III provides senior-level administrative, operational, and program support to the Army Medical Logistics Command (AMLC) Force Projection Directorate (FPD). This position performs complex administrative functions supporting medical logistics readiness, force projection operations, mission planning, and program execution.

The incumbent serves as a lead administrative professional responsible for coordinating office operations, supervising administrative personnel, managing workflow processes, and ensuring timely and accurate support to AMLC leadership and mission partners. This position directly supports Army Prepositioned Stocks (APS), Unit Deployment Packages (UDP), Medical Materiel Readiness Program (MMRP), Foreign Military Sales (FMS), and Medical Logistics Support Team (MLST) activities worldwide.

Key Qualifications

Essential Duties and Responsibilities

Administrative Leadership and Oversight

• Lead and oversee daily administrative operations supporting AMLC FPD programs, projects, and mission activities.
• Supervise, mentor, train, and provide guidance to Administrative Support Level II personnel and other assigned administrative staff.
• Establish priorities, monitor workload distribution, and ensure timely completion of administrative requirements.
• Develop and implement administrative procedures that improve efficiency, accountability, and organizational effectiveness.

Executive and Program Support

• Provide direct administrative support to Government leadership, program managers, and project leads.
• Coordinate meetings, conferences, travel arrangements, site visits, and mission planning activities.
• Manage executive calendars, taskers, suspense actions, and correspondence tracking systems.
• Serve as a primary point of contact for administrative coordination among AMLC FPD divisions, external organizations, and mission stakeholders.

Data Management and Reporting

• Oversee collection, validation, tracking, and reporting of data supporting program operations and readiness initiatives.
• Develop and maintain databases, tracking systems, and management tools that support operational decision-making.
• Compile, analyze, and present reports, statistics, dashboards, schedules, timelines, charts, graphs, and performance metrics.
• Ensure accuracy, completeness, and integrity of administrative records and program documentation.

Correspondence and Documentation Management

• Prepare, review, and quality-control memorandums, executive summaries, briefing materials, information papers, reports, meeting minutes, and official correspondence.
• Ensure documents comply with Army Regulation (AR) 25-50 and other applicable Government standards.
• Coordinate document staffing, routing, review, and approval processes.
• Maintain official files and records in accordance with Army and Department of Defense records management requirements.

Process Improvement and Mission Support

• Identify opportunities to improve administrative workflow, information management, and business processes.
• Assist leadership with special studies, data calls, strategic initiatives, and mission analysis efforts.
• Support logistics readiness programs through administrative coordination, reporting, and document management.
• Participate in organizational planning meetings and provide recommendations that enhance mission execution and customer support.