Advancement and Events Coordinator

Cole Valley Christian Schools, established in 1972, is the largest Christian school in Idaho, serving approximately 1,400 students from early childhood through 12th grade with a culture of grace, truth and love. We desire to strive for the excellence that God calls us to in preparing our students to impact the world for Christ. Therefore, we are seeking someone who first and foremost has a strong relationship with Christ that is evidenced in all aspects of their life.

Our Mission: Partnering with Christian families to shepherd and challenge students toward their individual potential to impact the world for Christ.

Job Summary:

Cole Valley Christian Schools is seeking God’s wisdom as we search for a Christ following, dynamic, and gifted individual to join our incredible staff. The Advancement and Events Coordinator supports the Development Office in advancing the mission of Cole Valley Christian Schools through exceptional fundraising events, donor engagement, and accurate development systems. This role leads the planning and execution of the Annual Gala and other signature events while coordinating auction, sponsorship, donor data, reporting, and event logistics with creativity, precision, and Christ-centered hospitality.

Duties and Responsibilities:

• Lead planning and execution of the Annual Gala and other signature fundraising, donor engagement, and community events.
• Develop event timelines and coordinate vendors, catering, rentals, décor, audiovisual needs, signage, registration, seating, hospitality, and day-of event logistics.
• Coordinate auction administration, including procurement tracking, item management, software setup, checkout, reporting, and reconciliation.
• Coordinate sponsorship fulfillment and recognition before, during, and following events.
• Recruit, organize, and support event volunteers; collaborate with Marketing & Communications Coordinator on invitations, collateral, presentations, and event promotion.
• Track event budgets, expenses, contracts, invoices, and project deadlines.
• Manage donor database system including; maintaining accurate donor, gift, campaign, sponsorship, and event records and assisting with gift coding and acknowledgements.
• Prepare fundraising, campaign, event, and leadership reports; maintain registration and attendance records and support data quality.
• Support capital campaign initiatives, annual fundraising efforts, Development Office projects, and other duties as assigned.