Assistant Clinic RN Manager

Who We Are

PACE by IIH is empowering senior participants to age at home with dignity through personalized, comprehensive care plans that deliver high-quality health and human services along with strong community support. Through an interdisciplinary and participant-centered model of care, PACE by IIH is committed to improving quality of life, promoting independence, and providing compassionate support tailored to the unique needs of each participant. Our team works collaboratively to deliver innovative, community-based healthcare solutions that allow seniors to remain safely and comfortably in their homes while receiving the care and services they need to thrive.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Job Summary

The Assistant Clinic Manager supports the daily operations of the primary care clinic and nursing department under the guidance of the Clinic RN Manager. This role involves assisting in supervising, directing, and coordinating clinical staff to ensure efficient and effective clinical operations. Additionally, the role may entail evaluating the clinical assessments and clinical decisions made by the Registered Nurse Case Managers.

Essential Job Functions

Duties include, but are not limited to:

• Assist the Clinic RN Manager in managing and supervising daily clinic operations and nursing department including but not limited to staffing and staffing assignments, scheduling, nursing, staff supervision and quality oversight.
• Supports the Clinic RN Manager in supervising clinical staff including the Registered Nurse Case Managers (RNCMs), Licensed Vocational Nurses-Home Care, Medical Assistants, Clinic Schedulers and Pharmacy Technician Liaisons.)
• Assists the Clinic RN Manager in evaluating the RNCMs SBAR/triage clinical assessments and treatment plan are appropriate and follow evidence-based guidelines.
• Assists the Clinic RN Manager in evaluating the RNCMs bi-annual participant assessments to ensure their assessment and care plans follow evidenced based guidelines.
• Assists the Clinic RN Manger in ensuring that any skilled services, such as wound care, are being done appropriately.
• Assist with training new hires, conducting competency assessments, developing training programs, assist with providing coaching and counseling with the guidance of the Clinic RN Manager, provides recommendations with performance appraisals, addressing participant complaints and resolving issues, implementing corrective actions, creating staff schedules, and approving time off requests based on department needs.
• Monitor, review and oversee vaccination/immunization and accuracy of the reports for all administered, missed opportunities and refusals of participants.
• Ensuring all necessary documentation is completed and accurate and report any inaccuracies to Clinic RN Manager.
• Responsible for the implementation, monitoring and maintenance of all clinic workflows under the direct supervision of the Clinic RN Manager including items that are part of Clinical Order’s tracking – Labs, Durable Medical Equipment (DME), Onsite radiology and miscellaneous items that are clinical in nature.
• Assist Clinic RN Manager on overseeing clinic supplies, expiry dates, and ensure clinic equipment is in operating condition including the isolation cart, emergency cart.
• Individual responsible for monitoring clinic equipment maintenance and coordinating with outside vendors for upkeep and repairs.
• Assists the Clinic RN Manager to oversees Pharmacy Technician Liaison’s duties on all medication related items, including the stocking of non-prescription medications, the ordering of prescription medications, the administering of medication in the PACE Center, and the monitoring of participant compliance. Arranges for delivery of needed medications and supplies to the participant’s home.
• Collaborate with Clinic RN Manager in the development and implementation of Quality Improvement activities; evaluates overall effectiveness of the center, implementing change and quality improvement, as needed.
• Provide for adequate staffing at the facility; fill in as needed during periods of short staffing; may perform nursing duties including, but not limited to, executing physician’s orders, assisting physicians in examinations or treatment, dispensing and administering medications, evaluating participants in triage, treating emergencies, completing biannual participant assessments, Screening patients for referrals, and performing intakes as applicable and based on existing licensure.
• Assists with preparing for California Department of Health Care Services (DHCS) and Centers for Medicare and Medicaid Services (CMS) audits.
• Assist in monitoring and completion of Quality Improvement reports, Precaution list, QI initiatives and matrix, Grievances, Incident reports, LOPMR, monitoring reports, Risk Adjustment reports and Med A reports.
• Support Clinic RN Manager in monitoring and assisting in communicating with providers any IIH Pharmacy correspondence.
• Assists the Clinic RN Manager and Medical Director in hiring clinic staff.
• Assist in communicating with weekend and after-hours on-call staff, following up on issues, as necessary.
• Collaborate with the Clinic RN Manager on monitoring staff productivity with all clinic documentation and work-related tasks and responsibilities.
• Ensures both staff and own personal and professional development through attendance of in-services, meetings and continuing education courses
• Acts as liaison with Primary Care Physician (PCP) in the event of an episodic illness; assists in coordinating services provided by PCP.
• Collaborate with the Clinic RN Manager on any new and current project improvements for the department.
• Maintains confidentiality of participant information
• Attend and participate in staff meetings, in-services, projects, and committees, as assigned.
• Adhere to and support the center’s practices, procedures, and policies including assigned break times and attendance.
• Accept assigned duties in a cooperative manner; and perform all other related duties as assigned.
• Be flexible in the schedule of hours worked.
• May be required to use personal vehicle, if applicable. If using a personal vehicle, a valid California Driver’s License and proof of vehicle insurance is required.