Assistant Facilities Manager

Job Description

• Manage and oversee day-to-day facilities operations and maintenance activities across assigned sites.
• Plan, coordinate, and monitor preventive, corrective, cyclical, and ad-hoc maintenance works.
• Ensure all M&E systems, building services, and facilities remain operational and compliant.
• Conduct routine inspections to ensure service quality, safety compliance, and operational readiness.
• Monitor fault rectification, incident response, and service recovery within KPI timelines.
• Ensure proper execution of maintenance schedules and operational programmes.
• Act as the primary operational contact point for clients and Employer Representatives.
• Attend site meetings, operational reviews, and coordination meetings.
• Respond promptly to client feedback, complaints, and operational issues.
• Coordinate with authorities, consultants, contractors, and service providers on operational matters.
• Maintain strong client relationships and ensure high customer satisfaction.
• Supervise FM Executives, technicians, subcontractors, and specialist vendors.
• Monitor contractor performance, work quality, safety compliance, and service standards.
• Review work permits, risk assessments, method statements, and maintenance reports.
• Ensure vendors comply with contractual obligations, SOPs, and statutory requirements.
• Prepare operational reports, maintenance updates, KPI reports, incident reports, and service records.
• Monitor work orders, quotations, procurement requests, and maintenance records.
• Ensure proper documentation and timely updates in the Computerised FM System.
• Track operational trends and recommend corrective or preventive actions.
• Support operational improvement initiatives, digitalisation, and productivity enhancement programmes.
• Assist in planning and implementation of improvement works and upgrading projects.
• Ensure compliance with workplace safety, fire safety, environmental, and statutory regulations.
• Support sustainability and energy-saving initiatives.

Job Requirement

• Degree in Facilities Management, Engineering, Built Environment, or related discipline.
• SIFMA CFME accreditation preferred - Tier 3
• Minimum 5 years relevant FM experience with supervisory responsibilities.
• Experience in IFM operations, institutional, commercial, or government facilities preferred.

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We regret that only shortlisted candidates will be notified.

Thank you for applying.