Bid and Proposal Manager

SPARK Architects is seeking a highly organised and driven Bid & Proposal Manager to join our team in Singapore. This role is suited to someone with strong experience in architectural, design, engineering, or built-environment tenders and a keen eye for developing compelling, well-structured proposals.

You will play a key role in managing SPARK’s bid, tender, and proposal process from opportunity identification through to submission, working closely with our Directors, Architects, Designers, and external consultants to develop high-quality submissions that clearly communicate SPARK’s design capabilities and project experience.

Key Responsibilities:

· Lead and manage the end-to-end bid and proposal process, from initial opportunity assessment to final submission.

· Monitor and coordinate incoming RFPs, RFQs, ITQs, tenders, design competitions, and consultancy opportunities.

· Review tender requirements, submission criteria, scope, deliverables, timelines, and contractual requirements.

· Develop bid strategies and submission plans in collaboration with the Directors and project teams.

· Coordinate inputs from architects, designers, consultants, and other stakeholders to ensure timely and complete submissions.

· Prepare and edit technical proposals, capability statements, project profiles, methodologies, fee proposals, presentations, and other bid documentation.

· Ensure proposals are aligned with SPARK’s brand, design philosophy, project experience, and strategic positioning.

· Develop compelling project narratives and written content that communicate SPARK’s design approach and value proposition.

· Maintain and continuously develop a library of project information, CVs, credentials, case studies, awards, photography, and standard proposal content.

· Coordinate proposal layouts and work with the design team to ensure submissions are visually strong and professionally presented.

· Manage bid schedules, deadlines, submission portals, clarifications, addenda, and final document checks.

· Work with management on fee and commercial submissions, including coordinating fee information and ensuring consistency across documents.

· Track bid outcomes and maintain a database of opportunities, submissions, results, and lessons learned.

· Support business development activities, including market research, client research, presentations, and pitch materials.

· Identify opportunities to improve SPARK’s proposal processes, templates, workflows, and overall bid success rate.

Qualifications

· Degree or diploma in Architecture, Design, Business, Communications, Marketing, Construction, or a related discipline.

· Relevant experience in bid management, proposal management, business development, marketing, or tender coordination, preferably within an architecture, design, engineering, construction, or real estate environment.

· Strong understanding of architectural and built-environment project delivery and terminology.

· Excellent written and verbal communication skills, with the ability to develop clear and persuasive proposal content.

· Strong project management and organisational skills, with the ability to manage multiple deadlines simultaneously.

· Excellent attention to detail and a high standard of written and visual presentation.

· Proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel.

· Experience with Adobe Creative Suite or similar design software is an advantage.

· Comfortable working with senior management and coordinating across multidisciplinary teams.

· Ability to work independently, take ownership of deadlines, and remain composed under tight submission timelines.

· A proactive, resourceful, and collaborative working style.

Please submit your CV, together with a brief summary of your relevant bid, proposal, tender, or business development experience, to SPARK Architects.

Candidates with strong relevant experience may be considered for appointment at Senior level.

Only shortlisted candidates will be contacted.