Board Administrator
GreenStar offers excellent time off benefits!
Purpose: The Board Administrator is responsible for ongoing support of governance of the Cooperative through administrative activities. This position requires a high level of confidentiality regarding the business and activities of GreenStar.
Commitment: GreenStar Co-op is committed to being an inclusive organization free from discrimination. We seek out and welcome people from diverse communities to participate in a community-owned cooperative business structure.
Status: Level III, reports to General Manager
Responsibilities:
BOARD ADMINISTRATOR
- Take and prepare Council and committee minutes
- Maintain strict confidentiality for Council materials and decisions when appropriate
- Prepare and distribute Council and committee agendas and materials
- Maintain Council's electronic records and paper files
- Maintain and update the Council Policy Book
- Ensure appropriate access to Council Documents for the public, staff, members, and Council. Provide administrative support to Council and committees to support their specific work
- Prepare and clean up from Council meetings and events
- Update and maintain the Council roster
- Assist with development of and maintain Council work plan
- Assist with development of Proposals
- Maintain Council and committee calendar; support scheduling of meetings and events
- Onboard and train new Council and committee members
- Attend Council and committee meetings
- Support administration of Council elections
- Act as a subject matter expert for Council policies and procedures
- Facilitate Council members receipt of stipends
- Support planning and Coordinate logistics for Council meetings, retreats, and conferences
- Identify needs for and conduct and coordinate training for Council Members
- Coordinate with Council to complete needed documents for GreenStar’s licenses and certifications
- Train and coordinate with staff liaisons to Council and Committees
ADMINISTRATIVE ACTIVITIES
- Coordinate and assist with member-owner events
- Support maintenance of accurate records
- Support creation of communications material
- Communicate with member-owners and the public
MISCELLANEOUS
- Perform other tasks assigned by supervisor
- Respect and comply with storewide personnel policies
- Attend departmental meetings and required trainings
SAFETY RESPONSIBILITIES
- Follow GreenStar safety rules
- Assist other employees in safety needs
- Report unsafe equipment and conditions,
- Participate in safety training programs
- Assist with accident investigation
- Perform other tasks as assigned to ensure a safe and healthy work environment.