Chief Executive Assistant
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Job Title
Chief Executive Assistant
Location
Remote
Time Zone
US Eastern (ET) preferred; must overlap core ET working hours
Role Overview
You are the CEO’s command center and execution integrator across a 3-business portfolio (luxury Caribbean vacation rental asset management, home services/insulation, and Boston real estate development). You translate fast-moving ideas into clear plans, systems, and follow-through—keeping operators accountable so nothing slips.
Key Responsibilities
Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins
Convert “brain dumps” into structured tasks, owners, deadlines, and follow-ups (with escalation when needed)
Drive cross-business execution: unify plans, remove blockers, and keep momentum through rapid pivots
Maintain a weekly portfolio scorecard (marketing, sales KPIs, project milestones, risks, next actions)
Partner with key operators/partners (Ops, Sales, and Deal partners) to track commitments and accountability
Coordinate across time zones and teams (including St. Martin ground support and remote VAs)
Support light investor/client communication (owners/investors, not guests)
Required Qualifications
Experience working as Chief of Staff / Senior Executive Assistant / Operations Partner roles supporting a founder or CEO
Proven ability to run execution systems end-to-end (priorities → plans → tracking → completion)
Comfort enforcing accountability with senior operators and partners; clear, confident follow-up style
Strong project management skills (ClickUp, Asana, or equivalent) and KPI reporting discipline
Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.
Preferred Qualifications
Experience supporting multi-business or portfolio operators
Working knowledge of CRM + marketing ops workflows (email sequences, tagging, lead routing)
Exposure to real estate development or home services operations
Tools & Technology
ClickUp/Asana, Google Workspace, Slack/Zoom, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles
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As published by ashby
Name, Email, Resume, What country will you be located in?
- Phone Number
- In 3-5 sentences, tell us why you are interested in this role. Make sure your english is perfectly checked and ready for us to read. written answer
- Have you supported a CEO/founder remotely as an EA/Chief of Staff/Execution Partner for 12+ months? yes / no
- What is your expected monthly salary in USD for a full-time position (40 hours per week)?
- What is your expected monthly salary in USD for a part-time position (20 hours per week)?
- Can you work from 9:00 AM to 5:00 PM EST? yes / no
- What is your English proficiency? choose one
- Which best describes your strongest “execution system” skill? choose one
- Briefly explain your strongest "execution system" skill:
- Which have you personally set up or managed end-to-end? (Select all that apply) choose any
- Briefly explain what you have personally set up or managed end-to-end:
- Applicants who do not complete this task will be automatically rejected. yes / no