Commercial Executive / Executive Assistant | MNC | $3,500–$4,600 #HMS

Commercial Executive / Executive Assistant | MNC | $3,500–$4,600

📍 Location: Bendemeer
🏢 Industry: German MNC
📄 Employment: Permanent
💰 Salary: $3,500–$4,600/month
🎁 Variable Bonus: 20% on target
🕘 Working Hours: Monday – Friday, Office Hours
🏢 Work Arrangement: Fully office-based

🌟 Commercial Executive / Executive Assistant

Looking for a hands-on Commercial Executive / Executive Assistant to support a senior regional commercial leader and the wider commercial team.

This role goes beyond traditional secretarial support, combining executive support, travel management, commercial coordination, marketing events and business operations.

You will work closely with the Head of MED, SEA and collaborate with Sales, Marketing, Finance, HR and other functions across the business.

👔 Executive & Travel Management

• Manage and coordinate the Head of MED, SEA's calendar, appointments and meetings
• Organise internal and external meetings, including agendas, minutes, presentations and meeting materials
• Prepare and submit expense claims and reimbursement requests
• Track and reconcile travel expenses and supporting documentation
• Screen incoming communications and ensure timely follow-up
• Prepare reports, presentations, correspondence and business documents
• Maintain confidential records and sensitive business information
• Coordinate SBU / Business Sector communications and administrative activities
• Arrange domestic and international travel including flights, hotels, visas, transportation and itineraries
• Manage travel logistics in line with company policies
• Liaise with travel agencies, vendors and Finance teams on bookings and payments

📣 Commercial, Marketing & Events Support

• Provide logistical and administrative support to Sales and Commercial teams
• Organise customer meetings, workshops, sales conferences and regional commercial / marketing events
• Coordinate venues, catering, logistics and participant communications
• Support contract administration, document management and approval workflows
• Maintain sales organisation records, distribution lists and team contact databases
• Track action items from commercial meetings and ensure timely follow-up
• Support preparation of meeting minutes and follow-up actions

⚙️ Business & Operational Support

• Collaborate with Finance, HR, Marketing and other functions to support business operations
• Assist with procurement and purchase requisition processes, including PURE requisitions and MDG creation / follow-up
• Support data collection and preparation of sales performance reports and dashboards
• Identify and drive process improvements to improve administrative efficiency and team effectiveness

📩 Interested candidates, please send your updated CV to [email protected] or Telegram @jocelynchan.
Jocelyn Chan | Consultant
Recruit Express Pte Ltd
EA Licence No.: 99C4599
Personnel EA Licence: R1331820