Contract Administrator

SUMMARY

The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Job Responsibilities:

· Ensure that jobs are loaded correctly into the ERP systems

· Assist in compiling information for prequalification documents

· Apply for Certificate of Insurance as needed for projects

· Apply for Bid Bonds and Project Bonds as needed

· Ensure that jobs are invoiced correctly and in a timely manner

· Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins

· Monitor over and under-billing status and advise the General Manager on underbilled projects

· Ensure accuracy of job budgets and revise as necessary

· Conduct Job Cost meetings as required

· Oversee all purchasing activity for projects and review all open POs on periodic basis

· Manage and reconcile Petty Cash disbursements

· Organize and Prepare billing documentation

· Maintain complete customer and other departmental files; collect and catalogue designs and billing information

· Prepare productivity analysis reports.

· Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation

· Ensure that job dollar values are neither over or undervalued or reported

· Review contract language and payment terms

· Manager new job set up

· Complete paperwork and update worksheets and reports related to division activity in a timely manner

· Engage in weekly Project Management meetings

· Other duties as assigned

Other:

· Assist in preparation of periodic reports for management

· Participate in weekly L10 meetings

· Quarterly goal setting and accountability

· All other projects as assigned by management