Corporate Secretarial - Assistant Manager/ Manager

Job Description & Requirements

Responsibilities:

Corporate Compliance & Filings

Incorporate new companies, register foreign branches, and handle striking-off procedures.

• Prepare directors’ and shareholders’ resolutions, AGM/EGM documentation and maintain statutory registers.
• Ensure timely filing of annual returns and other statutory documents with ACRA.
• Oversee and supervise preparation of resolutions and statutory documents
• Reviewing announcements relating to clients
• Review and supervise the work of junior team members, ensuring accuracy, consistency, and adherence to internal service standards.

Listed Company Support

• Draft and release announcements via SGXNET.
• Coordination of AGM/EGM, Board and Board Committee meetings
• Prepare and review materials for AGM/EGM, Board and Board Committee meetings
• Meeting attendance and minute-taking.

Other corporate or ad-hoc duties as required

• Respond to requests from business units and auditors for information and documents

• Contribute to process improvements, digital transformation initiatives, and workflow enhancements to elevate operational efficiency
• Mentor and guide junior colleagues, contributing to talent development and capability building within the Corporate Secretarial team.
• Work closely with In.Corp’s service delivery teams (eg. Tax, Accounting, Payroll, Business advisory, and Compliance) to deliver integrated solutions that meet clients’ evolving needs.

Requirements:

• Experience with listed companies preferred
• Demonstrated experience supervising or mentoring junior staff.
• Deep familiarity with the Singapore Companies Act, ACRA regulations, SGX Listing rules and MAS filing requirements
• Strong minute-taking skills, meticulous attention to detail, and the ability to manage multiple deadlines
• Strong drafting ability and attention to detail, especially for board papers, resolutions and disclosures
• Proficiency in managing statutory registers, annual filings, and complex corporate actions.
• Pursuing or holding ICSA/CSIS/CGI qualification preferred
• Excellent written and verbal communication skills
• A proactive learner with strong client service orientation and the ability to work independently under pressure.
• Meticulous, organized, and able to prioritize effectively in a fast-paced professional services environment.

We are committed to fair and merit-based employment practices. All applications will be assessed based on skills, experience, and organisational fit. We welcome all applicants and do not discriminate on the basis of age, race, religion, gender, marital status, family responsibilities, or any other protected characteristic in accordance with the Tripartite Guidelines and Singapore law.