Director of Accounting

Lollypop Farm, the Humane Society of Greater Rochester, is hiring for a full-time, Director of Accounting. The Director of Accounting is responsible for all areas relating to financial reporting including, but not limited to: overseeing the daily operations of the accounting department, ensuring timely and accurate financial statements, completing/inspecting all necessary reconciliations and year-end audit procedures, monitoring and analyzing financial accounting data, assisting with creating and maintaining budgets, forecasts and cash flow analysis as well as establishing and enforcing proper accounting methods, policies and principles. This position will be responsible for using the budget and accounting statements to bring to life and share the stories of our programs and mission.

Benefits: We offer generous paid time off (128 hours), and 8 paid holidays. After meeting the service requirement, Lollypop Farm contributes up to 6% toward your retirement. We also provide a comprehensive benefits package designed to support your health and professional growth. We prioritize your wellbeing though onsite emotional support and 24/7 access to our Employee Assistance Program. As a registered 501(c)(3) nonprofit organization, eligible full-time employees may qualify for the Federal Public Service Loan Forgiveness Program.

Essential Job Duties:

Leadership & Strategic Support

• Provide leadership to Finance department staff and volunteers
• Lead hiring, training, performance management, and ongoing development of direct reports
• Train departments on finance policies and procedures
• Serve as an active member of the 403(b) Committee
• Partner with the Development team to ensure accurate reporting of gifts
• Collaborate with senior leadership and department managers to prepare the annual budget
• Drive continuous improvement initiatives to enhance efficiency, accuracy, and visibility across financial operations

Accounting Operations

• Manage daily accounting operations and ensure timely, accurate financial reporting
• Oversee general ledger maintenance and account reconciliations
• Monitor accounts payable, accounts receivable, and cash flow activities
• Ensure timely processing of payments, including weekly check runs and electronic payments
• Maintain vendor records within accounting systems
• Ensure accuracy and integrity of the accounting database
• Track and reconcile prepaids, deferred revenue, and capital campaign pledge revenue
• Perform banking transactions as needed (e.g., processing monthly EFT gifts)
• Ensure adequate cash balances across accounts

Financial Reporting & Analysis

• Prepare financial statements and perform variance analyses
• Support month-end and year-end close processes
• Develop and maintain budgets, forecasts, and variance analyses
• Perform ongoing budget variance and cash flow analysis
• Provide financial insights to support business decisions and operational performance
• Tell the story of our mission and programs through financial statements

Compliance & Controls

• Ensure compliance with accounting standards, policies, and procedures
• Oversee preparation and filing of 1099s and other regulatory reporting requirements
• Ensure compliance with NYS Abandoned Property Laws
• Perform internal control procedures and support year-end audit processes
• Coordinate with external auditors and provide required documentation
• Ensure proper document retention in accordance with legal requirements
• Identify and implement process improvements to strengthen internal controls
• Carry out responsibilities in accordance with company policies and applicable state and federal laws
• Observe all safety rules and regulations
• Perform special projects and other duties as assigned