Exams Office and Academic Data Manager

Job Description

The Exams Officer and Academic Data Manager is responsible for the full administration and coordination of all external and internal examinations across the school, alongside academic data management and reporting in support of senior leadership and Heads of Department. The role requires meticulous organisation, strong data literacy, and the ability to manage multiple examination boards, assessment platforms, and reporting systems accurately and to strict deadlines.

1. Examinations Administration

• Manage the end-to-end administration and coordination of all examinations, including candidate entries, appeals/re-marks, access arrangements and inspections, and results processing.
• Act as the main point of contact for all examination-related queries from staff, students, and awarding bodies.
• Ensure full compliance with Joint Council for Qualifications (JCQ) and awarding body regulations at all stages of the examination cycle.

2. Examination Board Management

• Hold full responsibility for the management of five examination boards: Pearson, CIE (Cambridge International), OxfordAQA, BTEC, and EXAMIA.
• Maintain up-to-date knowledge of each board's requirements, deadlines, and administrative systems.
• Coordinate the scheduling and delivery of four official examination sessions per year: October, November, January, and June.

3. Assessment and Academic Data

• Administer GL Assessments, ensuring accurate scheduling, delivery, and reporting of results.
• Provide academic data support to Heads of Department across Primary, Secondary, and ESO/BACH phases, including assessment data analysis and reporting to inform teaching and learning decisions.
• Produce school certificates and other academic documentation as required.

4. iSAMS Systems Management

• Hold full management responsibility for three iSAMS modules: Report Printing, Reports Manager, and Gradebook.
• Maintain data accuracy and system configuration across these modules to support accurate and timely academic reporting school-wide to to the regional team.

5. General Responsibilities

• Contribute positively to the administration departmental team, modelling professional standards and supporting a culture of trust, efficiency, and continuous improvement.
• Undertake such other administrative and support duties as reasonably requested by the School Principal
• Maintain absolute confidentiality in all matters relating to students, staff, and school operations.

Criterion / Criterio

E / D

Detail / Detalle

QUALIFICATIONS & TRAINING / TITULACIÓN Y FORMACIÓN

Teaching qualification / Titulación docente

Essential

Recognised teaching qualification with QTS, habilitación docente, or equivalent Spanish/international credential.

Titulación docente reconocida con QTS, habilitación docente o credencial española/internacional equivalente.

Degree / Licenciatura o Grado

Essential

Degree-level qualification in an appropriate subject area.

Titulación universitaria (Grado o Licenciatura) en un área de conocimiento apropiada.

Administrative/secretarial training / Formación administrativa

Desirable

Formal training or demonstrable experience in the secretarial functions required under Spanish educational legislation.

Formación específica o experiencia demostrable en las funciones de secretaría requeridas por la legislación educativa española.

EXPERIENCE / EXPERIENCIA

Administrative experience / Experiencia administrativa

Essential

Demonstrable experience managing official records, regulatory documentation, and administrative processes in relation to exams

KNOWLEDGE & SKILLS / CONOCIMIENTOS Y COMPETENCIAS

Examiniations

Essential

Proven experience in examinations administration within a school or educational setting, ideally across multiple examination boards.

Desirable

Strong working knowledge of JCQ regulations and awarding body processes.

Languages / Idiomas

Essential

Fluent in both English and Spanish (written and spoken) to a professional standard.

Dominio fluido del inglés y del español (escrito y oral) a nivel profesional.

IT & data skills

Essential

Excellent data management and analytical skills, with experience using school management information systems (e.g. iSAMS).

Organisational skills / Capacidad organizativa

Essential

Highly organised, detail-oriented, and able to manage multiple deadlines simultaneously with precision.

Communication skills / Habilidades comunicativas

Essential

Strong interpersonal skills, able to liaise effectively with senior leaders, Heads of Department, students, and external awarding bodies.

PERSONAL ATTRIBUTES / CUALIDADES PERSONALES

Reliability & discretion

Essential

Consistently reliable, punctual, and able to handle sensitive information with complete confidentiality.

Commitment to safeguarding / Compromiso con la protección del alumnado

Essential

Commitment to safeguarding and promoting the welfare of children and young people, with willingness to undergo relevant background checks (DBS or equivalent).

Compromiso con la salvaguarda y la promoción del bienestar de niños y jóvenes, con disposición a someterse a las verificaciones de antecedentes pertinentes (DBS o equivalente).

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.