Executive Assistant

Provide direct administrative support to the Investments and Investor Relations teams while leading and developing a team of Executive Assistants. Manage calendars, travel, meetings, events, materials, Salesforce information, correspondence, expenses, visitors, and general office support.

Responsibilities

• Manage complex calendars across multiple global time zones
• Lead, manage and develop a team of Executive Assistants
• Coordinate international and domestic travel and roadshows
• Coordinate meetings and travel with internal and external assistants
• Prioritize and manage information and correspondence
• Prepare materials for meetings, conferences, and business travel
• Prepare and submit travel and expense reports
• Welcome clients and visitors
• Coordinate meeting preparation, rooms, refreshments, catering, audiovisual requirements, and materials
• Maintain accurate information in Salesforce
• Provide backup administrative support to colleagues
• Perform general administrative and office support responsibilities
• Research, plan, and coordinate team events

Requirements

• 6-8 years of executive assistant experience
• At least two years of experience in private equity or financial services preferred
• Experience scheduling calendars, coordinating meetings, and managing high-volume international travel
• Prior experience directly managing Executive Assistants or administrative professionals
• Ability to provide executive support while managing and developing others
• Experience in document and data management
• Strong organizational and multitasking skills
• Business acumen and professional services experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Database experience
• Confidentiality, discretion, judgment, and communication skills
• Ability to work independently and proactively
• Ability to contribute to broader office needs