Executive Assistant and Board Liaison

Welcome to your opportunity to change the world! If you have a servant's heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better.

If you are kind, patient, and ready to make a difference, we would love to meet you.

Full-time employees are offered competitive benefits including:

• Generous Paid Time Off
• Paid Training and Professional Development
• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• 403(b) Retirement Plan with 5% Employer Contribution
• Tuition Reimbursement
• Employee Assistance Program
• Opportunities for Growth and Advancement

We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.

Title: Executive Assistant and Board Liaison
Department: Executive Administration
Status: Exempt, Full-Time
Reports To: Chief Executive Officer
Starting Compensation Pay: Based on experience

PURPOSE:

The Executive Assistant & Board Liaison provides strategic governance support and enterprise execution leadership for high-impact organizational initiatives. This position serves as the primary liaison between the Board of Directors, Board Committees, executive leadership, affiliate organizations, and the CEO. Responsibilities include governance administration, executive support, project leadership, Board operations, and coordination of enterprise-wide initiatives while ensuring effective communication, compliance, and organizational alignment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate and facilitate Board of Directors, committee, and affiliate governance activities.
• Serve as primary liaison between Board members and executive leadership.
• Manage Board calendars, meeting logistics, agendas, packets, minutes, and official records.
• Maintain Board governance documentation including bylaws, charters, delegation authorities, and organizational records.
• Track Board action items, governance metrics, compliance requirements, and committee directives.
• Support Board member orientation, education, assessments, and ongoing engagement activities.
• Lead and coordinate enterprise-wide projects, organizational change initiatives, systems implementations, mergers, and process improvements.
• Develop executive and Board-level reporting, presentations, decision materials, and strategic analyses.
• Coordinate internal and external stakeholders including legal counsel, finance, human resources, information technology, program leadership, and consultants.
• Manage litigation-related information requests and records coordination.
• Provide executive administrative support including calendar management, correspondence, scheduling, travel arrangements, expense reporting, and meeting coordination.
• Maintain confidential files, records, and communications while exercising discretion and professional judgment.
• Perform additional duties as assigned.

Please note that the Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties, and skills required.