Executive Assistant and Office Manager

Provide high-level support to the CEO, Chief Growth Officer, and VP of Engineering while owning executive coordination and the operational health of the New York office.

Responsibilities

• Provide executive support to the CEO, Chief Growth Officer, and VP of Engineering.
• Manage complex calendars, travel logistics, and meeting preparation.
• Coordinate executive meetings, board preparation, company offsites, and follow-up actions.
• Establish and improve administrative systems and processes.
• Own day-to-day New York office operations, including facilities, vendors, expenses, onboarding, and events.
• Coordinate international travel and multi-time-zone scheduling.
• Anticipate operational needs and proactively solve problems.

Requirements

• 5+ years of executive assistant experience, ideally in a fast-paced startup or technology environment.
• Experience managing office operations, vendor relationships, or facilities.
• Exceptional organization, attention to detail, and written and verbal communication skills.
• High emotional intelligence, discretion, proactive problem-solving, and comfort with ambiguity.
• Proficiency with Google Workspace, Slack, and common project and calendar tools.
• Experience using AI tools for correspondence, materials preparation, and research.
• Experience booking international travel and managing multi-time-zone scheduling.
• Willingness and ability to travel internationally.