Executive Assistant

Provide top-tier administrative and operational support to senior executives, including calendar management, travel coordination, communications, document preparation, event planning, personal assistance, office administration, and project coordination. The position is based in Miami and requires regular commuting to the Coconut Grove area.

Responsibilities

• Coordinate complex schedules, meetings, appointments, and events.
• Plan and manage travel logistics, including flights, accommodations, transportation, and itineraries.
• Serve as the primary contact for internal and external communications.
• Create presentations, reports, memos, and other materials.
• Organize team events, off-site meetings, and executive outreach activities.
• Coordinate with executives, investors, and portfolio companies.
• Maintain filing systems, bookkeeping, expense reporting, and supply ordering.
• Handle personal tasks for the executive as needed.
• Manage equipment and coordinate with vendors and service providers.
• Assist with project coordination and deadline tracking.

Requirements

• Ability to manage crises and adapt plans quickly.
• Highly organized and detail oriented.
• Excellent verbal and written communication skills.
• Strong prioritization and time management skills.
• Advanced Microsoft Office Suite and Google Workspace skills.
• Ability to handle sensitive information confidentially.
• Strong analytical and problem-solving skills.
• Bachelor’s degree preferred in Business Administration or a related field.
• 2–3+ years of experience supporting C-level executives.
• Budget, filing system, or special project management experience is a plus.