Executive Assistant
Provide comprehensive executive assistant support to a Managing Director and wider deal team across London, Europe, and Dubai. Coordinate complex international travel, manage diaries and communications, organize portfolio company trips and team events, manage budgets and expenses, prepare presentations and reports, and provide coverage for other executive assistants.
Responsibilities
- Provide comprehensive executive assistant support to a Managing Director and wider deal team
- Coordinate international travel across multiple time zones
- Organize complex portfolio company trips
- Manage travel arrangements and visa requirements
- Manage diaries using Microsoft Outlook
- Arrange meetings and lunches
- Book meeting rooms and facilities
- Greet visitors
- Monitor incoming and outgoing emails
- Handle internal and external telephone calls
- Answer queries and take messages
- Arrange conference calls
- Manage travel budgets and expenses
- Set up and maintain files
- Support team events
- Prepare presentations and reports
- Create PowerPoint presentations
- Provide buddy support and absence cover for other executive assistants
Requirements
- Experience in an investment banking, private equity, or business development environment
- Extensive executive assistant experience at Partner level
- Experience organizing international travel
- Experience working in an international environment
- Self-motivation
- Ability to work in a small office environment
- Attention to detail
- Initiative
- Independence
- Discretion
- Confidentiality
- Communication skills
- Problem-solving skills
- Interpersonal skills