Executive Assistant

Provide comprehensive executive assistant support to the Human Capital Management team in London, with responsibility for senior-level organisation, scheduling, travel, stakeholder coordination, and Learning and Development programme support.

Responsibilities

• Provide proactive diary management using MS Outlook.
• Coordinate complex internal and external meetings, including logistics and guest management.
• Manage scheduling requests and recruiting coordination.
• Arrange domestic and international travel.
• Monitor correspondence and prepare responses or briefing notes.
• Coordinate L&D programmes, workshops, and training sessions.
• Maintain L&D calendars and tracking documentation.
• Support onboarding and induction scheduling.
• Prepare training materials, presentations, reports, and briefing documents.
• Manage invoices, expenses, and travel budgets.
• Support team events and provide broader HCM administrative support.

Requirements

• Extensive Executive Assistant or administrative experience supporting senior leadership or Partner level.
• Undergraduate degree preferred.
• Experience managing complex diaries and schedules across multiple time zones.
• Experience with HCM, People, or Learning and Development functions desirable.
• Familiarity with training programmes, events, or talent initiatives advantageous.
• Ability to work autonomously in a fast-paced international environment.
• Advanced proficiency in Microsoft Office Suite, Zoom, Teams, and document-sharing tools.
• Strong communication, interpersonal, and stakeholder management skills.
• Exceptional organisation, discretion, confidentiality, and attention to detail.