Executive Assistant, Office Administration l Corporate Finance
Who We Are
FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.
At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.
Are you ready to make your impact?
About The Role
The Executive Assistant will provide secretarial and administrative support to the Corporate Finance team in Malaysia. Tasks will include a variety of administrative needs, including diary and travel management, regional meetings coordination, expenses report preparation, data vendor management and event planning etc. The successful candidate will become part of the regional team and expect to work in a multinational environment. The role is suited to someone who enjoys a full, challenging and varied day with a strong team ethos and can-do attitude. The role may require overtime as needed, sometimes at short notice.
What You’ll Do
Provide overall administrative and operational support
Calendar management, travel and meetings arrangement
Maintain time keeping system and ensure the records accuracy
Organize and support internal and external conferences and business activities
Preparation and submission of expense claims and reimbursements
Open new business matters and perform conflict checks in the applicable firm database
Collate, analyze, summarize, and report on pertinent business data
Assist in preparing business related presentation and help to draft business related documents as needed
Liaise with the support functions (HR, Finance, Marketing, IT, etc.) on internal processes and procedures
Prepare vendor invoice payments, billing, and client invoicing
Perform ad-hoc duties as assigned to ensure business-as-usual work are performed at optimal level
How You’ll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.
As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.
What You Will Need to Succeed
5+ years’ experience in supporting C-levels or senior management as a Secretary / Executive Assistant
Experience with Professional services, Consultancy or Financial Services will be an advantage
Experience dealing with international time zones, interacting with clients and understand client relationship
Proactive, take initiatives and ownership, with a positive work attitude
Highly professional manner and strong work ethic
Strong interpersonal skills and ability to communicate at all levels
Good time management skills and a knowledge of how to actively prioritize workload
An ability to solve problems, propose solutions, and think “outside of the box”
Organized, flexible and can adopt to fast changing environment
An ability to work under tight deadlines
A significant focus on accuracy of work product and high attention to detail
Advanced Word, Excel, PowerPoint and computer skills
Excellent command of English and Chinese, in both written and oral communications
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FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.