Executive Assistant

Support the CEO and broader executive team through calendar management, travel planning, communications, meetings and events, administrative tasks, accounts payable, expense processing, confidential information handling, and backup office management. The position must be located in New York.

Responsibilities

• Own and manage the CEO's calendar, including scheduling, reprioritization, and conflict resolution
• Provide supplemental scheduling support to the broader C-suite
• Arrange business travel, including flights, ground transportation, accommodations, and meals
• Act as an external contact point for phone and email support, calls, and voicemails
• Project manage on-site and off-site meetings and team events
• Provide administrative support including visitor reception, call management, records, and executive inboxes
• Process accounts payable, expense accounts, reimbursements, and approved payments
• Maintain detailed files and handle confidential information
• Provide backup office management support
• Support executives outside normal business hours as needed

Requirements

• 2-4 years of experience supporting executives; C-suite experience preferred
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage complex tasks and competing priorities
• Proactive, independent, and able to take initiative
• Ability to drive and influence change
• Maturity, honesty, trust, and integrity
• Proficiency in G-Suite and Microsoft Office Suite
• Must be authorized to work in the U.S.

Benefits

• Generous PTO Policy
• 12 Paid Holidays
• Volunteer Time Off
• Paid Parental Leave
• 401k Program
• Wellness and home office/cell phone subsidies
• Health, dental, and vision insurance