Executive Assistant

Spatial Front, Inc. (SFI), a two-time USA Today Top Workplaces awardee and Washington Top Workplaces honoree, is seeking a highly capable, detail-oriented, and trustworthy Executive Assistant to provide direct support to senior executive leadership. This role is designed to reduce the executive’s day-to-day administrative burden by managing a wide range of responsibilities, including scheduling, communications, research, organization, and confidential matters. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced environment where priorities may shift quickly.

This is a fully onsite position based in Arlington, VA. The successful candidate must be highly responsive during working hours, able to anticipate needs, take ownership, and handle sensitive information with the highest level of confidentiality.

Key Responsibilities

• Provide direct administrative support to senior executive leadership.
• Manage calendars, schedules, appointments, deadlines, reminders, and follow-up items.
• Coordinate meetings, calls, travel, reservations, and logistics.
• Track open items and ensure timely follow-through until completion.
• Organize and maintain personal and professional priorities, documents, notes, records, and recurring obligations.
• Manage routine administrative matters such as forms, renewals, subscriptions, memberships, registrations, and statements.
• Track due dates, confirmations, account activity, and follow-ups in an organized and confidential manner.
• Maintain structured records, trackers, checklists, and documentation.
• Draft, review, and send emails, communications, summaries, and memos as requested.
• Conduct research, summarize findings, compare options, and prepare recommendations.
• Leverage AI tools (e.g., ChatGPT, Gemini, and similar platforms) to enhance productivity, organization, and research.
• Coordinate with internal teams, vendors, service providers, and external stakeholders.
• Handle sensitive and confidential information with professionalism and sound judgment.
• Assist in prioritizing tasks to reduce executive workload and ensure nothing falls through the cracks.
• Support special projects, operational tasks, and ad hoc requests.
• Remain responsive to urgent or time-sensitive matters, including occasional support outside standard business hours when needed.