Executive Assistant to the CEO

You'll be a trusted partner responsible for keeping the CEO organized, focused, and operating at maximum effectiveness. You'll manage a fast-moving schedule, coordinate travel, handle day-to-day logistics, and ensure nothing falls through the cracks. This role requires exceptional attention to detail, strong judgment, and the ability to thrive in a fast-paced startup environment. You'll work closely with the CEO and collaborate across the company to help drive operational excellence while maintaining the highest level of professionalism and discretion.

Responsibilities

• Manage a busy, constantly evolving calendar, proactively prioritizing meetings, resolving scheduling conflicts, and protecting focus time
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Monitor the CEO's inbox for scheduling requests and ensure timely responses and follow-up
• Handle administrative requests, including appointments, reservations, and personal and professional logistics
• Plan and coordinate company events such as offsites, team dinners, all-hands meetings, and executive gatherings
• Support office management and day-to-day operational logistics as needed
• Anticipate the CEO's needs and proactively solve problems
• Coordinate across internal teams and external partners
• Provide occasional administrative support to other team members

Requirements

• 5+ years of experience supporting a CEO or other C-suite executive in a fast-paced environment
• Ability to manage a demanding, constantly changing calendar with sound judgment and attention to detail
• Strong experience coordinating complex travel logistics and itineraries
• Exceptional organizational and time management skills
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills
• Calm under pressure and resourceful when navigating last-minute changes
• Flexible availability for occasional off-hours travel or urgent business requests
• Highly proactive with strong ownership and follow-through