Executive Assistant to the President

Overview of the Position

As a part of the Pro-Life Generation, Students for Life of America is looking to hire a full-time Executive Assistant for the President. This person will report directly to and will be in daily communication with the President of Students for Life of America & Students for Life Action. This is an exciting position for a passionate pro-life professional looking to serve the pro-life movement in an administrative capacity.

This position will have a high preference for those who live in Driggs, ID, Jackson Hole, WY, or Idaho Falls, ID. There will be in-office working days at the President's home office if located in this region.

Responsibilities

Administrative Duties

• Plan and coordinate all travel for the President.

• Book hotels, flights, rental cars, Airbnb's, etc.

• Plan out all travel itineraries with exceptional detail.

• Work with and coordinate several internal teams to ensure productive trips with minimal logistical issues. These trips will include supporter meetings, media interviews, and public speeches, often all three, along with internal meetings previously scheduled.

• Ensure recurring meetings with internal teams are scheduled around extended trips, before, during or after.

• Coordinate Board of Directors and Board Finance Committee meetings, working directly with board members.

• Manage the President’s calendar – This will be the vast majority of the position.

• Manage multiple inboxes for the President.

• Ensuring itineraries are prepared prior to meetings and logistics for speeches and travel are updated regularly in the President’s calendar.

• Respond to meeting requests, internally and externally, and coordinate with staff who will be joining the meeting to ensure participation.

• Be aware of the multi-conversations happening in the President’s email accounts.

• Ensure President is aware of daily calendar and check-in with President multiple times throughout day to ensure schedule can be followed or make changes as needed.

• Manage the President's Master Schedule Word Document for other organizational leaders to see.

• Manage the President's Master Schedule of Meetings, Recurring and Ad Hoc for organizational leaders to see.

• Submit President's Receipts for organizational credit card and prepare small, monthly expense report.

Position Details

Position Type

• This is a full-time salaried position working at least 40 hours per week. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., except when traveling.

• Must be able to work flexible hours, available via text/call for emergencies in the evenings and on the weekends.

Physical Demands

• Must have the ability to operate technical equipment such as a computer and sit for extended periods of time.

• Must be able to withstand extended periods of driving.

• Must be able to drive a car safely and confidently.

• Must be able to work in an environment with children present.

Travel

• Travel to bi-annual team trainings, the President’s campus speaking tours and events, donor events, and more.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.