Executive Assistant, Trading & Research
Support three senior leaders from the Trading team and the Head of Firmwide Research by managing calendars, coordinating meetings, handling travel and expenses, hosting guests, and completing ad hoc office projects. The role also encourages thoughtful use of AI tools to improve productivity and output quality.
Responsibilities
- Support three senior leaders from the Trading team and the Head of Firmwide Research
- Act as the point of contact among executives, employees, clients, and external partners
- Greet and host guests and secure room reservations
- Maintain calendars, screen for double bookings, and review itineraries
- Set up meetings with internal and external administrators
- Field meeting requests and distinguish priorities
- Log expenses in Navan
- Make travel and accommodation arrangements
- Handle ad hoc projects such as printing materials and assisting with catering orders
- Leverage AI tools to improve productivity, decision-making, and output quality
Requirements
- 5+ years of administrative experience
- 3+ years of executive assistant experience supporting an executive
- Experience managing calendars, booking travel, and processing expenses for multiple executives
- Experience in financial services
- Bachelor's Degree
- Must be in New York and able to come into the office at least 3 days a week
- Extensive MS Office, Google Suite, and PowerPoint knowledge
- Excellent organizational and time management skills
- Excellent verbal and written communication skills
- High degree of discretion and confidentiality
Benefits
- Competitive base salary and discretionary bonus
- Hybrid/flexible working arrangements
- Flexible paid time off
- 3% 401(k) company contribution
- Company-paid health and protective benefits for employees, partners, and dependents
- Generous paid parental leave
- Competitive family planning benefits for US employees
- Opportunities to learn about the crypto industry
- Smart, entrepreneurial, and fun colleagues
- Free daily snacks and weekly breakfasts/lunches
- Employee Resource Groups
- Free coaching and counseling sessions through Headspace