Finance Operations Specialist - Payroll

Finance Operations Specialist - Payroll

Job Summary

The Finance Operations Specialist - Payroll is primarily responsible for the accurate and timely administration of end-to-end payroll processing. The role ensures compliance with Philippine labor laws, tax regulations, and statutory requirements while maintaining accurate employee compensation records and payroll documentation.

In addition to payroll responsibilities, the role provides operational support for selected finance processes such as employee reimbursements, basic accounts receivable monitoring, and financial documentation to ensure accuracy, compliance, and audit readiness.

Key Responsibilities

Payroll Administration

• Execute end-to-end payroll processing accurately and on schedule

• Validate payroll inputs including attendance, overtime, leaves, allowances, and deductions

• Process salary adjustments, incentives, reimbursements, and final pay

• Maintain accurate payroll registers, audit trails, and internal controls

• Coordinate with HR and managers to validate payroll data and resolve discrepancies

• Ensure strict confidentiality of employee compensation information

Statutory Compliance & Payroll Reporting

• Process statutory contributions and deductions including SSS, PhilHealth, Pag-IBIG, and withholding tax

• Ensure timely remittance and accurate statutory reporting

• Stay updated on Philippine payroll regulations and tax compliance requirements

• Support documentation and reporting requirements for internal and external audits

Employee Pay & Payroll Records Management

• Maintain accurate employee payroll and compensation-related financial records

• Respond to employee inquiries related to payroll, deductions, and compensation adjustments

• Ensure payroll data updates follow documented SOPs and approval processes

Finance Operations Support

• Assist with employee reimbursements and payroll-related financial transactions

• Provide support in accounts receivable monitoring, invoicing coordination, and collections follow-ups when necessary

• Maintain accurate documentation for payroll-related financial activities

• Support the Finance Operations Manager in basic reporting, reconciliations, and operational finance tasks

Qualifications

Education

Bachelors Degree in Accounting, Finance, Business Administration, or a related field

Experience

• 1–3 years of experience in payroll processing or finance operations roles

• Strong knowledge of Philippine payroll regulations, taxation, and statutory requirements

• Experience using payroll systems, HRIS, and timekeeping tools

• Exposure to shared services or multi-entity environments is an advantage