Grants and Impact Reporting Manager

Duties: Under the general supervision of the Superintendent of Finance, the Grant Manager will:

• Develop grant budgets; monitor reviews, expenditures, cash flow and spending rates; forecast funding needs and carryover; and maintain accurate financial status for assigned grants and donor-restricted funds.
• Upon receipt of grant or designated donor funding, review agreements, restrictions, reporting requirements, performance measures and deadlines; establish internal procedures; and maintain compliance with applicable federal, state, local, and funder requirements and where applicable, GATA and 2 CFR Part 200.
• Coordinate collection, validation, and analysis of financial, programmatic, quantitative and qualitative information and prepare clear, accurate and timely financial, outcome and impact reports for granting agencies, foundations, major donors and other funding partners.
• Maintain complete records for assigned grants and donor-funded projects, including agreements, budgets, correspondence, supporting documentation, reporting schedules, deliverables and deadlines.
• Assist with preparation of grant applications and funding proposals, including budgets, narratives, program information and required supporting documentation.
• Work with Finance, Advancement, program staff, and other District personnel to support appropriate expenditure of grant and restricted donor funds, accurate reporting, achievement of funded outcomes and responsible stewardship of contributed resources.
• Compile reports, schedules, work papers, reconciliations and supporting documentation needed for District grant audits and for the annual audits and IRS Form 990 preparation of the Peoria Park District Foundation and Peoria Zoological Society.
• Develop effective working relationships with granting agencies, foundations, donors, auditors, and other funding partners to support grant administration, reporting, and stewardship.
• Develop and recommend systems, procedures, and tools that improve the District's capacity to seek larger, multi-year grants, as well as grant administration, reporting, compliance, and organizational understanding of funding requirements.
• Develop positive working relationships across departments and with external funding partners to foster a collaborative environment for grant coordination, reporting, compliance, and stewardship.
• Follow all safety procedures that pertain to the duties performed, and supports all aspects of the Park District safety programs.
• Performs other duties as assigned:
  • which are reasonably related to the duties described; or
  • which need to be performed promptly to avoid safety hazards or to protect Park District property; or
  • which are not generally described in other job descriptions; or
  • when the amount of work exceeds the availability of Park District employees within the appropriate job classification.