HR Generalist

At Possibilities, we’re redefining what ABA therapy can look and feel like for our learners, their families, and our team. We are growing at a healthy, exciting pace and are looking for employees who are passionate about helping others, inspired by meaningful progress, and energized by building something special. Founded on the belief that every child and young adult can succeed with the right tools, Possibilities exists to help learners and their loved ones imagine new opportunities through compassionate, individualized care. We do ABA differently, guided by values of hope, community, empowerment, and growth that shape everything we do.

Position Overview

The HR Generalist plays a key operational role within the Possibilities ABA Human Resources team, supporting day-to-day HR functions including payroll, benefits administration, compliance, employee relations, and leave management. This is a fully remote position reporting to the HR Director and requires a high level of independence, attention to detail, and the ability to manage multiple priorities in a fast-paced, growing organization.

Essential Functions and Responsibilities

Payroll

• Process bi-weekly payroll
• Process status changes and RBT certifications
• Process reimbursement requests for payroll
• Manage payroll taxes, registrations, and state notices in coordination with the Controller
• Complete monthly new hire ACA measurements
• Support year-end payroll items

Benefits Administration

• Enter new hires, process status changes, and terminations in Enroll 365 and Employee Navigator
• Monitor Employee Navigator weekly for tasks and follow-ups
• Send benefits notices to new hires
• Review benefit invoices and follow up on issues with GBS, Enroll 365, and Benefit Bay
• Answer employee benefits questions and escalate as needed
• Manage Awardco budgets and upload monthly recognition points
• Support benefits compliance and new initiatives

Leave of Absence

• Administer and track employee leaves of absence
• Communicate with employees and leadership regarding LOA status and return-to-work timelines

Compliance and Employee Records

• Conduct licensing audits and maintain accurate employee records
• Process wage garnishments and respond to misc state requests
• Manage background check renewal processes including annual renewals, monthly DACS submissions, and roster maintenance
• Track CPR certifications and professional liability insurance follow-ups
• Process employment verifications
• Handle census requests and other government reporting as needed
• Monitor compliance and legal updates, escalate to HR Director or COO as needed
• Support EEO reporting and workers compensation processes

Employee Relations and HR Operations

• Process termination checklists
• Support monthly attendance reviews including communications, bulk uploads, and reporting
• Assist with performance review processing and compensation statements
• Support accommodation requests in coordination with HR Director
• Handle unemployment claims
• Assist with benefit and payroll-related new hire tasks

Projects and Initiatives

• Contribute to HR projects and initiatives at a moderate capacity as assigned
• Support handbook and policy updates in coordination with the HR Director

Other duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.
• Ability to frequently use a computer, keyboard, mouse, and telephone for prolonged periods.
• Ability to communicate effectively in person, over the phone, and through electronic communication.
• Ability to bend, reach, stoop, and retrieve files or office materials as needed.
• Ability to maintain sustained concentration, manage multiple tasks simultaneously, and work effectively in a fast-paced environment.
• Ability to maintain a safe, distraction-free workspace with reliable internet and telephone connectivity while working remotely.
• Occasional travel may be required for company events or team meetings.

Requirements and Qualifications

• 2+ years of experience in an HR generalist or HR coordinator role
• Experience with Paycom or similar HRIS platform strongly preferred
• Familiarity with benefits administration platforms (Enroll 365, Employee Navigator, or similar)
• Working knowledge of federal and state employment law and compliance requirements
• Strong attention to detail with the ability to manage multiple priorities independently
• Excellent written and verbal communication skills
• Experience working in a remote environment
• Healthcare or ABA industry experience a plus
• Bachelor's degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered
• PHR or SHRM-CP certification a plus