Human Resources Associate

Organizational Overview:

KIPP Atlanta Schools is part of the KIPP (Knowledge is Power Program) national network of free, open enrollment, college-preparatory schools dedicated to ensuring that every child grows up free to create the future they want for themselves and their communities. There are 280 KIPP schools in 21 states and the District of Columbia serving more than 175,000 scholars and alumni. KIPP Atlanta currently operates 11 schools including five primary schools, six middle schools and one high school, as well as KIPP Forward which supports scholars on their journey to a choice-filled life. We are a social justice organization and our vision and mission require the work of dedicated, bold and skilled leaders, educators, and support staff who are committed to serving as the catalyst for joyful, academically excellent schools and the foundation for building a more just and equitable world for our scholars.

What We Value:

• Good Decision-Making: “I make thoughtful decisions in alignment with my school’s and organization’s values.”

• Peer Accountability: “I hold all Big KIPPsters accountable to our schools’ and organization’s values, standards, and expectations.”

• Excellence Always: “I do all aspects of my work with excellence - the big and the little things, the parts being monitored as well as those not monitored.”

• Communication is Key: “I communicate with both honesty and love. How I communicate nurtures courage, belonging, partnership, and progress toward our promise to KIPPsters and families.”

• Scholars Over Everything: “I put our scholars first, 100% of the time, without fail. I quickly resolve any and all adult-centered concerns and qualms to reserve my individual and our collective time and attention for our KIPPsters.”

• Walk Trumps Talk: “I chose this social justice career. And so, I behave in alignment with my choice. My behaviors match our promise to our scholars and families.”

• “Us” Only: “I belong to every member of our organization, and every member of our organization belongs to me. I choose unity always - in both the good times and hard times.”

Job Summary:

The Human Resources Associate is responsible for the execution of day-to-day human resources functions at KIPP Atlanta Schools. Reporting to the Human Resources Manager, this role provides essential administrative, systems, and customer service support across HR functions, ensuring accuracy, confidentiality, responsiveness, and compliance with internal policies and external regulations.

The Human Resources Associate serves as a frontline resource for employees, supports employee engagement initiatives, and plays a critical role in maintaining accurate, up-to-date employee records and HRIS data

Job Responsibilities:

• Serve as a first point of contact for HR inquiries, responding to inquiries with professionalism, accuracy, and timeliness. Actively monitor and support the HR inbox.

• Maintain strong working knowledge of employee resources, benefits, and HR policies to support employee questions.

• Process employment verifications, Public Service Loan Forgiveness (PSLF), and employment-related documentation for current and former employees.

• Support the HR team with large-scale HR events, including open enrollment sessions, staff engagement activities, and employee meetings.

• Manage the Substitute Vendor Partnership for their portfolio of schools.

• Serve as primary substitute vendor contact and actively manage substitute portfolios from preboarding to placement at schools.

• Maintain accurate, confidential, and up-to-date employee files within the HRIS system, including required employment documentation.

• Ensure employee records are consistently updated to reflect changes in employment status, compensation, and employment history.

• Manage background check processes for employees, substitutes, and contractors in accordance with policy and compliance requirements.

• File, upload, audit, and manage employee documentation to ensure data integrity and compliance.

• Archive inactive and former employee files in accordance with record retention requirements.

• Distribute employee handbooks and track completion of required acknowledgment forms.

• Support HR Manager in processing verifications of experience and related employment documentation.

• Support HR Manager in processing employee separations.

• Support the execution of employee engagement initiatives in partnership with the Human Resources Manager and the Talent Team.

• Assist with gathering employee engagement data, such as exit interview information and maintaining related documentation.

• Support the maintenance, implementation, and communication of human resources policies and procedures.

• Assist with compliance oversight by ensuring adherence to internal policies and applicable federal, state, and local employment regulations.

• Support audits, reporting, and data requests related to HR compliance, records management, and HRIS accuracy

• Regularly audit training requirements for employees and work to ensure full employee compliance with all mandated training sessions.

• Process employment verifications and maintain documentation of Years of Experience (YOE) verification.

• Review and approve contractor clearance documentation in partnership with HR and Operations.