Marketing Proposal Specialist
Wood, Patel & Associates, Inc. (WOODPATEL), the #1 ranked civil engineering firm in Arizona, is seeking a Marketing Proposal Specialist to lead and manage the firm’s proposal process from start to finish. This role is highly visible and plays a critical part in positioning the firm for success through strategic, high-quality, and client-focused submittals.
The ideal candidate is an organized, detail-oriented professional with strong communication skills who thrives in a deadline-driven environment. This individual will serve as a central coordinator between internal teams and external clients, ensuring all proposals, qualifications, and presentations are executed with consistency, accuracy, and professionalism.
Primary Responsibilities
- Own and manage the full proposal lifecycle from kickoff through submission for RFQs, RFPs, and SOQs
- Serve as the central coordinator between technical staff, leadership, and deadlines
- Develop, edit, and assemble compelling proposal content, including project descriptions, resumes, and narratives
- Ensure compliance with all client requirements, including formatting, content, and submission guidelines
- Manage proposal schedules, deadlines, and deliverables to ensure on-time, high-quality submissions
- Coordinate and prepare client-facing materials and presentations, including interview decks and logistics
- Maintain and update proposal databases (resumes, project sheets, boilerplate content)
- Manage client and vendor registrations and prequalification requirements
- Support business development efforts by tracking opportunities and assisting with pursuits
- Identify opportunities to improve proposal processes, quality, and efficiency