Office and Facilities Coordinator

Who we're looking for:

The office and facilities coordinator is responsible for overseeing all office management and facilities-related activities for the Queens office locations as well as some activity for city office as it relates to ordering supplies and some vendor contracts; in addition to front desk management.

Essential duties and responsibilities:

• Oversee front desk operations including answering phone line, forwarding calls etc.
• Provide excellent customer service to callers and visitors.
• Greet and announce visitors; monitor visitor access.
• Oversee facilities and maintenance activity-reach out to vendors, maintain vendor lists, troubleshoot facilities issues with Facilities Manager; oversee issues until resolved.
• Ensure front office, conference rooms and pantries are tidy and presentable.
• Manage conference room bookings; tidy conference room between meetings.
• Manage wellness room bookings.
• Order and keep inventory of all supplies for main offices.
• Review, monitor and negotiate pricing of office supplies.
• Receive and distribute all incoming mail and packages; coordinate with 42-06.
• Log all incoming FedEx, ups, DHL, and shipped packages prior to distribution; bring packages to courier facilities as needed
• Maintain postage and meter and order postage and supplies.
• Coordinate and manage catering for lunches, meetings, celebrations, bagels, etc.
• Prepare all overnight packages and coordinate messenger service.
• Replenish supplies in all communal areas such as breakrooms and restrooms.
• Maintain printers and copiers throughout office; paper restock, arrange for service.
• Assist with document control, copy, fax and scan.
• Manage vendor contracts including postage, water machines, shredding, and coffee machines – schedule maintenance and service
• Other duties as assigned.