Office Manager & Finance Executive

Key Responsibilities

Office Management & Operations

· Oversee day-to-day office operations to ensure efficiency and smooth business functioning

· Support the CEO with scheduling, coordination, and administrative tasks

· Establish and improve internal processes, systems, and workflows

· Coordinate across departments, suppliers, and partners to support business operations

· Manage office resources, facilities, and documentation

Finance & Accounts

· Maintain accurate accounting records and day-to-day bookkeeping

· Process payroll in line with Singapore regulations (Employment Hero)

· Manage accounts payable and receivable, including invoicing and collections

· Perform bank reconciliations and ensure financial accuracy

· Handle supplier invoices, expense claims, and procurement processes

· Manage inventory costing

· Support month-end closing and financial reporting

· Assist with GST filing and statutory compliance

Sales Administration & Order Processing

· Process customer orders and issue invoices accurately

· Maintain CRM systems, sales records, and reporting

· Coordinate order fulfilment and delivery timelines

· Liaise with customers, suppliers, and logistics partners, including customs processes where required

Customer Service

· Respond to customer enquiries via phone, email, or helpdesk systems

· Ensure timely resolution of issues and maintain strong customer satisfaction

HR& Administration

· Support onboarding, employee records, and HR administration

· Assist with work pass applications and regulatory compliance

· Maintain records, filing systems, and ERP master data

Qualifications, Skills & Experience

· Diploma or Degree in Accounting, Business, or a related field

· 2-3+ years experience in office management, finance, or operations roles

· Strong understanding of Singapore accounting standards, GST, and compliance

· Proficiency in Microsoft Excel and accounting/ERP systems

· Highly organized with strong attention to detail

· Ability to manage multiple responsibilities independently

· Strong communication and interpersonal skills

· Proactive, hands-on attitude and continuous improvement mindset

· Experience in the telematics industry is an advantage