Operations Coordinator

Operations Coordinator

Job Description

Responsibilities

• Champion safety and environmental protection as core values in all activities.

• Prepare monthly, weekly and quarterly reports, as well as meeting agendas, for the team.

• Support the preparation and coordination of TMSA audits.

• Compile and analyse raw data and prepare presentation slides for Quarterly Management Reviews (QMRs) and quarterly alerts.

• Assist the Line Manager with ad hoc tasks and assignments as required.

• Provide comprehensive administrative support to the Marine HR team across all relevant functions.

• Assist with interview scheduling and liaise with relevant departments throughout the candidate-selection process.

• Coordinate virtual and physical office briefings for vessel officers, including the necessary logistics and accommodation arrangements.

• Monitor and coordinate the distribution of anniversary awards and priority passes.

• Maintain accurate documentation and conduct follow-ups for crew P&I claims, seafarer medical cases and shore-based health insurance matters.

• Support the Marine HR Director with various initiatives, projects and other assignments as required.

• Serve as a backup for the Marine Personnel Officer based in Singapore.

Requirements

• Diploma in Business, Maritime Studies or a related discipline; relevant administrative experience will also be considered.

• Demonstrated ability to respond to customers professionally, positively and effectively.

• Proficiency in Microsoft Office applications.

• Strong time-management and organisational skills, with excellent attention to detail and the ability to manage urgent tasks effectively.

• Self-motivated and adaptable, with the ability to manage multiple priorities and work independently with minimal supervision.

• Excellent interpersonal and communication skills, with the ability to collaborate effectively in a team environment.

• Familiarity with COMPAS software would be an advantage.

• Working knowledge of maritime regulations, including the Maritime Labour Convention (MLC), Standards of Training, Certification and Watchkeeping (STCW), and Collective Bargaining Agreements (CBAs).

To apply, please send your cv to [email protected].

We regret that only shortlisted candidates will be notified. Thank you for your understanding!