Procurement Executive

Handle end-to-end procurement activities for marine equipment, engine spare parts, technical components, consumables, and engineering services.
Source suitable local and international suppliers based on technical and commercial requirements.
Obtain and evaluate quotations from multiple vendors.
Prepare quotation comparisons and recommend suppliers based on pricing, quality, availability, lead time, and technical requirements.
Issue and manage Purchase Orders (POs) and ensure purchasing documentation is properly maintained.
Follow up closely with suppliers regarding order confirmation and delivery schedules.

Develop and maintain strong relationships with existing and potential suppliers.
Conduct supplier evaluations based on quality, pricing, reliability, delivery performance, and service standards.
Negotiate pricing, payment terms, lead times, warranty conditions, and other commercial terms.
Identify alternative suppliers to improve cost competitiveness and reduce supply chain risks.
Assist in resolving supplier-related quality, delivery, and commercial issues.

Procure spare parts and components required for marine engines and related machinery.
Review technical specifications, part numbers, drawings, and purchase requirements together with engineering and technical teams.
Ensure the correct parts and materials are purchased according to technical requirements.
Support urgent procurement requirements for vessel repairs, maintenance, servicing, and technical projects.

Monitor outstanding purchase orders and ensure materials are delivered according to required schedules.
Coordinate with suppliers, freight forwarders, warehouses, and internal logistics teams.
Expedite urgent orders where required.
Monitor international shipments and resolve delivery delays.
Ensure necessary shipping and procurement documentation is properly prepared and maintained.

Negotiate with suppliers to achieve competitive pricing and cost savings.
Conduct price comparisons and analyse procurement costs.
Support cost-reduction and supplier-consolidation initiatives.
Monitor purchasing expenditure and identify opportunities for improved commercial terms.
Ensure procurement activities comply with approved budgets and internal purchasing policies.

Work closely with Engineering, Service, Technical, Operations, Sales, Finance, and Logistics teams.
Understand technical requirements and ensure procurement activities meet operational timelines.
Coordinate with Finance regarding supplier invoices, payment matters, and discrepancies.
Provide regular updates regarding purchase orders, delivery schedules, and outstanding procurement matters.

Maintain accurate procurement records, supplier information, quotations, purchase orders, and contracts.
Ensure procurement activities comply with company policies and approval procedures.
Support supplier audits and procurement-related reporting.
Maintain accurate information within ERP / procurement systems.

Requirements

Diploma or Degree in Supply Chain Management, Procurement, Logistics, Engineering, Maritime Studies, Business, or related discipline.
Prior procurement or purchasing experience within the marine, maritime, shipyard, engineering, manufacturing, or industrial sector would be advantageous.
Experience purchasing marine spare parts, machinery, engineering components, or technical equipment is preferred.
Strong supplier sourcing and negotiation capabilities.
Good understanding of purchase orders, quotations, invoices, delivery terms, and procurement processes.
Strong communication and stakeholder management skills.
Comfortable working with technical specifications and part numbers.
Proficient in Microsoft Excel and Microsoft Office.
Experience with ERP systems such as SAP would be advantageous.
Able to manage multiple procurement requirements and urgent orders simultaneously.