Program Manager, International Visitor Leadership Program (Contingent Upon Funding)
Summary
Program Manager for the U.S. Department of State's International Visitor Leadership Program at American Councils for International Education, overseeing design and implementation of professional exchange itineraries for ~35 groups/year, supervising program staff, managing budgets, and liaising with State Department and community partners.
FLSA Status: Exempt
Salary Range: $80,000 - $90,000 salary/year
SUMMARY:
The position is contingent upon funding.
The International Visitor Leadership Program (IVLP) is the U.S. Department of State’s (DOS) premier professional exchange program. Through short-term visits to the United States, current and emerging foreign leaders in a variety of fields experience our country firsthand and cultivate lasting relationships with their American counterparts. Professional meetings reflect the participants’ professional interests and support the foreign policy goals of the United States. Group sizes vary from an individual to a multi-regional group of 25+ professionals.
Based in Washington, DC, the Program Manager (PM) reports to the Program Director (PD) and supervises a small team of Program Officers (POs) and Program Coordinators (PCs) in the development and implementation of the professional and cultural program itineraries for approximately 35 groups totaling 350 participants yearly from all around the world. The PM ensures adherence to all applicable IVLP rules and procedures for program delivery, provides fiscal oversight for all project related expenses, and interfaces with U.S. State Department counterparts and community-based member organizations around the country.
The role requires independent judgment, strong funder facing communication skills, and comfort operating in a complex, approval driven federal environment. The ideal candidate will have knowledge of and interest in international affairs and public diplomacy, demonstrated experience with successful logistical management of professional exchange programs, and the ability to communicate effectively with various program stakeholders as well as professionals from all around the world. Some travel may be required.
KEY RESPONSIBILITIES
Program Operations, Coordination, and Fiscal Management
- Supervise implementation of all IVLP project assignments ensuring alignment across activities, timelines, and deliverables.
- Develop and monitor program implementation requirements, including meeting DOS IVLP materials submissions, and workflow requirements.
- Lead, develop, and implement internal review of IVLP project proposals and program books.
- Identify, escalate, and resolve operational, compliance, or scheduling risks in coordination with senior leadership.
- Review and approve payments for project related expenses and maintain budget oversight.
- Serve as lead programmer for a small number of IVLP projects, involving all aspects of program design and implementation
Management and Supervision
- Supervise up to six staff members responsible for implementing assigned IVLP programs
- Oversee hiring, onboarding, and ongoing staff training activities
- Lead team and individual goal setting and performance review activities
Stakeholder and Partner Engagement
- Liaise effectively with the U.S. Department of State and other IVLP stakeholders on program implementation matters.
- Represent the program in external meetings, briefings, and partner discussions
- Represent the team and organization at IVLP Network meetings, conferences, and activities.
Monitoring, Evaluation, and Reporting
- Oversee monitoring and evaluation activities across assigned projects
- Draft or oversee substantive portions of required programmatic reports, data submissions, and success stories.
- Ensure compliance with all program regulations and IVLP Standard Operating Procedures