Project Administrator
JOB DESCRIPTION
Assist Project Manager with a variety of tasks related to the management of construction related documents and coordination between subcontractors, clients, field and office.This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.
ROUTINE DUTIES & RESPONSIBILITIES
- Issue and track invitations to bid.
- Management and distribution of bid-related documents.
- Assist in preparation of proposals and bids.
- Prepare and distribute AIA and related owner contracts.
- Prepare and distribute job set-up documents.
- Prepare and distribute preliminary notices and related documents.
- Request and review subcontractor insurance and contractor’s licenses.
- Issue and track subcontracts/subcontract change orders and purchase orders.
- Prepare and distribute meeting minutes.
- Prepare and track Owner Change Orders and update budget reports.
- Prepare and track owner billings.
- Review and process subcontractor billings.
- Filing of project documents such as conditional and unconditional lien releases.
- Project Closeout Manual creation and submission.
WORKING CONDITIONS & PHYSICAL DEMANDS
- The Project Adminstrator may routinely sit or stand for long periods of time performing normal duties and/or interacting with coworkers and clients at meetings and events.
- The Project Adminstrator may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes.