Project Assistant - Level III - Sales

We are looking for a talented Project Assistant III to join our remote team, supporting project coordination and sales operations for our Distribution Business.

In this role, you will make an impact in the following ways:

• Supportprojectmanagersandsalesteamsbycoordinatingprojectactivities,maintainingdocumentation,andtrackingkeydeliverables.
• Manageprojectrecords,dashboards,reports,anddatabasestoensuredataaccuracyandtimelycommunicationofprojectstatus.
• Assistwithpreparingandprocessingcustomersubmittals,drawings,purchasedetails,andotherproject-relateddocumentation.
• Helpidentify,track,andresolveprojectissueswhilemaintainingeffectivecommunicationwithstakeholders.
• Supportprojectplanningactivities,includingtimelines,schedules,budgettracking,andadministrativetasks.
• Collaboratecloselywithoutsidesalesteamstoensureprojectinformationiscomplete,organized,andaccuratelymaintained.
• Facilitatedocumentationofprojectlearnings,bestpractices,andprocessimprovements.
• Maintainprojectnotes,records,andcommunicationupdatestosupportsuccessfulprojectexecution.
• Demonstratestrongattentiontodetailwhilemanagingmultipleprioritiesinafast-pacedenvironment.
• Workindependentlywithminimalsupervisionwhilemaintainingahighleveloforganizationandaccountability.

Key Responsibilities

• Providesadministrativeandprojectcoordinationsupporttoprojectmanagersandsalesteams.
• Assistswithmaintainingprojectplans,schedules,dashboards,reports,andstatusupdates.
• Tracksprojecttasks,deliverables,risks,andactionitemswhileensuringfollow-throughandaccountability.
• Supportsbudgettracking,researchactivities,andproject-relatedreporting.
• Maintainsprojectfiles,databases,documentation,andrecordswithahighdegreeofaccuracy.
• Processesdailysubmittals,drawings,purchasedetails,andsupportingdocumentation.
• Collaborateswithinternalstakeholdersandoutsidesalesteamstosupportbusinessobjectives.
• Monitorsprojectactivitiesandcommunicatesupdatesregardingprojectprogressandmilestones.
• Supportscontinuousimprovementinitiativesandthesharingoflessonslearnedacrossteams.
• Assistswithcoordinatingprojectlogisticsandadministrativeactivitiesasrequired.
• Competencies:
• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer focus - Building strong customer relationships and delivering customer-centric solutions.
• Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Manages conflict - Handling conflict situations effectively, with a minimum of noise.
• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
• Resourcefulness - Securing and deploying resources effectively and efficiently.
• Project Issue and Risk Management - Manages the process to identify, assess and prioritize issues and risks using recommended tools and disciplines. Drives actions to minimize, monitor and control risks and issues and to maximize the most positive outcomes possible.
• Project Management - Establishes and maintains the balance of scope, schedule and resources for a temporary effort (a “project”). Ensures results/impact from temporary effort are fully realized as possible.
• Project Resource Management - Develops resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively.
• Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.
• Project Scope Management - Manages a list of project deliverables (scope) using the recommended project management tools and processes to ensure that the project includes all the work required and only the work required to complete the project successfully.
• Adapts to target audience - Explains complex topics (significant technical data, subject matter expertise, etc.) in such a way that the target audience (e.g. sales professionals, customers, training vendors, etc.) can understand, retain, and use the information
• Integrates Customer Perspective - Incorporates an understanding of the customers' perspective on our products and sales efforts to develop sales content that improves our ability to meet their needs and increase revenue.
• Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.College or equivalent degree preferred.This position may require licensing for compliance with export controls or sanctions regulations. Experience: Requires significant relevant work experience or specialized skills obtained through training or on-the-job experience.

ore Responsibilities

1. Create and Maintain Customer Submittals

• Prepare accurate, complete, and professional customer submittal packages by compiling product specifications, drawings, and supporting documentation based on project bill of materials and engineering requirements.

1. Coordinate Cross-Functional Project Documentation

• Collaborate with Project Managers, Engineering, Sales, and other internal stakeholders to obtain, validate, and organize project documentation while ensuring submittals are delivered accurately and on schedule.

1. Manage Multiple Projects and Priorities

• Independently manage a high-volume workload by prioritizing competing deadlines, maintaining organized project records, communicating project status, and proactively resolving documentation issues to support successful project execution.

Preferred Qualifications

• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and effectively manage multiple priorities in a fast-paced environment.
• Proficient in Adobe Acrobat Pro (required).
• Experience with Salesforce (preferred).
• Technical knowledge of power generation products (preferred).

Job Sales

Organization Cummins Inc.

Role Category Off-site Remote

Job Type Office

ReqID 2435002

Relocation Package No

100% On-Site No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.