Project Coordinator Club Design and Equipment
Summary
Project Coordinator for a fitness club chain managing capital expenditure projects, club upgrades, remodels, and equipment strategy. Day-to-day work involves coordinating with Procurement and Construction teams, tracking FFES budgets via an e-procurement system, and conducting club visits to document design and layout. Core tools include project management software and e-procurement platforms.
JOB SUMMARY:
The Project Coordinator, Club Design and Equipment plays a crucial role in shaping the comprehensive 4-Wall experience through the management of various initiatives, including Capital Expenditure (CapEx) projects, club upgrades and remodels, and new club design and equipment strategies. This dynamic position requires collaboration with both internal and external partners, adapting to a diverse range of daily responsibilities. The ideal candidate must possess exceptional attention to detail, superior organizational skills, and a talent for building strong relationships. Additionally, they should demonstrate a results-driven mindset and the ability to thrive under pressure, as these attributes are essential for success in this multifaceted role. By embodying these attributes, the Project Coordinator ensures the seamless execution of projects that elevate the club experience, driving member satisfaction and operational excellence.
DUTIES & RESPONSIBILITIES – HERE’S WHAT YOU’LL DO:
- Serve as the primary point of contact for internal and external departmental requests and support needs
- Collaborate closely with Procurement and Construction teams to maintain and update the approved master product list (FFES)
- Manage project FFES budget, tracking ordering status and delivery schedules
- Provide regular updates to project teams and Operations on budget tracking and delivery schedules
- Utilize e-procurement system to place orders in accordance with approved project budgets
- Assist with project updates and schedules using Project Management software
- Maintain comprehensive documentation for applicable projects
- Update and organize department files, including digital file management
- Aid in sourcing and developing resources for club design, equipment strategy and brand standards in clubs. (i.e. materials and files associated with the layout and look and feel of clubs)
- Conduct club visits to document or verify existing design, material and layout information and to support fit out activities
- Research and provide support sourcing new FFES specifications and suppliers
- Provide administrative and coordination support to Club Design, Equipment, Construction and Facilities teams
Revised 01.09.2025