Safeguards Analyst

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful\: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Safeguards Analyst will be assigned in the Office of Safeguards (OSFG). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated Technical International Staff.

Your Role

As a Safeguards Analyst, you will provide operational and analytical support for OSFG in the implementation of technical assistance projects and ensure achievement of OSFG's work plan. You will also contribute to safeguard business process management, safeguards knowledge management activities, and the preparation and monitoring of OSFG's work programs and budget.

You will\:

• Handle the assigned technical assistance (TA) administration tasks by analyzing progress reports, managing relevant documentations, tracking disbursements; and ensuring that the assigned TAs are properly implemented and monitored.
• Coordinate with internal and external stakeholders to facilitate effective TA implementation, monitoring, reporting, and resolution of operational issues.
• Ensure TA project compliance with ADB business processes liaises with counterparts from operations departments, Controller's Department and Procurement, Portfolio, and Financial Management Department (PPFD); Prepare periodic status reports on TA project administration and implementation. Review and update TA budget; Liaise with consultants and collaborate with organizations/agencies. Review and verify travel reimbursement claims, per diem, and miscellaneous travel expenses of participants to ADB-sponsored events.
• Create and maintain TA-related records, data, documentation, and information systems, ensuring the quality and compliance of TA information while supporting the consolidation, monitoring, and reporting of TA program activities.
• Be the focal person for identifying technical assistance completion reports (TCRs) for on-time delivery under the department's work program. Monitor and liaise with concerned divisions/units the status of TA completion, financial closing, and TCR preparation.
• Support the recruitment and engagement of TA and staff consultants by creating consultant recruitment plan and initiating consultant recruitment using the Consultant Management System, including consultant selection processes, contract and variation management, review of consultant-related documentation and payments, coordination with relevant stakeholders, and monitoring of consultant mobilization and service delivery to ensure compliance with ADB policies and project requirements.
• Coordinate logistical and administrative arrangements for missions, events, and other project-related activities.
• Maintain records/database of TAs and related resources to support reporting, monitoring, and decision making.
• Support in managing safeguards business processes, including the management of safeguard documentation and monitoring of safeguards project portfolio.
• Support knowledge management initiatives, including the organization of knowledge materials, events, conferences, trainings, and workshops.
• Perform other tasks as may be assigned and reflected in your work plan.