Sales Administration Assistant
About the role
We're looking for a Sales Administrator to keep our sales and procurement cycle running end to end — from preparing client proposals through to supplier payment and delivery. You'll be the link between our sales team, our suppliers, and our finance records, and you'll be trusted to make sure nothing slips through the cracks.
Key responsibilities
- Prepare and format client proposals, quotations, and tender submissions
- Request and compare quotes from suppliers; maintain an up-to-date pricing reference
- Raise purchase orders and follow up with suppliers through to confirmation and dispatch
- Coordinate deliveries — track shipments, confirm receipt, and resolve shortages or delays
- Record all expenses, invoices, and payments accurately and on time in the company system
- Handle vendor registration and pre-qualification — complete supplier and client registration forms, compile trade licence, VAT, and compliance documents, and keep records current
- Maintain organised files for quotes, POs, delivery notes, and payment records
- Support the sales team with reports, follow-ups, and general administrative coordination
What we offer
- A hands-on role with real ownership of the sales and procurement process
- Direct exposure to leading ELV and AV brands and projects
- Competitive salary based on experience
Skills
- 2+ years in a sales admin, procurement, or coordination role, ideally in the UAE
- Experience with ELV and audio-visual systems strongly preferred
- Confident with quotations, purchase orders, and delivery documentation
- Strong Excel skills and comfort working in an accounting or ERP system
- Excellent written and spoken English; Arabic is an advantage
- Highly organised, detail-oriented, and able to chase items to closure without being reminded
- Available in Abu Dhabi with valid UAE residency or transferable visa