Special Events Coordinator

Position Purpose

Assist in the development, management, and execution of specific special events for the purpose of

driving revenue while meeting the needs of Garden Members and attracting a new diverse audience to

the Garden.

Essential Duties

• Develop, plan, lead, execute, and/or assist with all Garden special events. Develop and manage,

or co-develop and co-manage, the budgets for all assigned events.

• Collaborate with Event Services team to select and manage nightly Las Noches de las Luminarias

entertainment lineup.

• Provide planning and execution support for annual Devour Culinary Classic.

• Collaborate, contract, and manage the entertainment line-up and perform other duties to

provide support for the annual Dinner on the Desert fundraiser.

• Assist with the entertainment and programing selection and management for other Garden

special and internal events.

• Contribute to interdepartmental planning meetings for the assigned events; manage

interdepartmental communication for those events.

• Scout and rotate new trends and talent in order to keep events and concert lineups fresh.

• Negotiate performance and vendor fees, adhering to budget constraints; prepare contracts to

confirm booking.

• Assist when needed with other duties within the Event Services Department including Facility

Rental, Beverage, and Group Tours.

• Collaborate with the Marketing Department to determine intended audience, paid and unpaid

advertising opportunities, and media coverage needs.

• Work with the Marketing Department in the creation and editing of postcards, inserts/fliers,

banners, articles, and other collateral for the purpose of event marketing.

• Work closely with the Volunteer Manager to determine volunteer needs for events.

• Assist with semi-annual Special Events Volunteer Training and provide information for Garden

special events.

• Oversee execution the day of each special event to ensure setups are performed properly,

vendors are greeted and directed, the event is successful, and cleanup is done appropriately.

• Use Guest survey results and evaluate the success of each special event in terms of attendance,

revenue, and audience reached.

Position Information

Job Type: Full-Time, Non-Exempt

Pay: $26.20-32.74/hr