Sponsorship Operations Specialist

About WHYY

WHYY serves the Philadelphia region with trusted journalism, eye-opening storytelling and intimate local arts programming. Our curiosity and commitment to this community is what drives our programming. It’s also what drives our hiring.

Below you’ll find an employment opportunity in the fast-paced setting of the Philadelphia region’s leading public media provider. The award-winning professional staff of WHYY sets the bar high in television, radio and online. Whether it’s preparing a program to air or a behind-the-scenes role in support, all positions are vital to continuing—and growing—our impact in our community.

WHYY offers a voice to those not heard, a platform to share everyone’s stories, a foundation to empower early and lifelong learners and a trusted space for unbiased news. Learn more about our Social Responsibility Program. It’s how we live.

About the Role

This position manages the operations of the Corporate Sponsorship Department, including scheduling, revenue reporting and tracking, accurate delivery of sponsorship and promotion across all platforms, as well as assisting sales as needed.

MAJOR DUTIES AND RESPONSIBILITIES

• Schedule contracts in Broadview, Protrack, Adswizz, and PMI.

• Assign cart numbers for FM spots, assign codes, and create wavs upon requests.

• Produce and/or assign production of announcements and promo spots. Ensure that spots are approved before going on air.

• Manage production requests for TV spots, assign codes, and ensure spots get on air as scheduled.

• Monitor contract verification spots in Broadview and Protrack and reschedule make goods as needed.

• Schedule and monitor all podcast and listen live campaigns.

• Collaborate with other departments to ensure accurate execution of trade campaigns as needed.

• Review and edit copy to ensure it follows FCC guidelines.

• Assist the traffic manager in the production and distribution of daily program/traffic logs to ensure accurate broadcast of Sponsorship messages.

• Manage Sponsorship inventory for FM, TV, and Web.

• Track revenue performance for each rep by platform weekly.

• Create weekly, monthly, and ongoing year-to-date revenue vs. budget reports to assist the SVP with accurate revenue vs. budget tracking.

• Monitor websites and other media to provide reps with new prospects.

• Inspect monthly Sponsorship invoices for accuracy.

• Distribute invoices to clients in the manner they request.

• Generate ageing reports and reach out to clients for the collection of past due invoices.

• Prepare monthly commission report to be processed for payroll.

• Manage weekly inventory on FM, TV, and digital platforms, and provide reps with timely reports.

PERIODIC DUTIES AND RESPONSIBILITIES

• Handle audience inquiries as needed.

• Process credit card payments as needed.

• Research and assign potential Sponsorship leads.

• Train backups on all essential systems.