Sr. Executive Assistant

Job Summary

Location: This is a hybrid role; employees are expected to work from the Mountain View office 3 times a week.

Position Type: Full-Time

We are seeking a forward-thinking Senior Executive Assistant (EA) to serve as a strategic operational partner to our Chief Executive Officer. In this critical role, you will act as an extension of the CEO, optimizing their time, streamlining executive operations, and ensuring key business priorities move forward smoothly.

As a force multiplier for executive leadership, you bring sharp intuition, high emotional intelligence, flawless organizational and execution skills, and an unwavering commitment to discretion. You thrive in a fast-paced and collaborative environment, seamlessly anticipating needs before they arise and keeping the executive office operating at peak efficiency.

Key Responsibilities

Strategic Calendar/Time Optimization and Project Execution

• Masterfully manage and curate the CEO’s calendar, prioritizing high-impact engagements and protecting time for strategic focus.
• Proactively resolve complex scheduling conflicts with quick judgment and business context.
• Serve as the primary, polished point of contact for internal teams, board members, key partners, and external stakeholders.
• Spearhead the planning and execution of executive offsite, board meetings, leadership events.

Meeting Facilitation & Action Tracking

• Prepare, organize, and distribute high-quality meeting agendas, briefing materials, and presentations prior to executive sessions.
• Attend key leadership meetings, capture strategic action items, and proactively follow up across teams to ensure accountability and completion.

Seamless Travel & Logistics Management

• Design and manage end-to-end domestic and international travel itineraries, including flights, lodging, local transport, and detailed travel briefs.
• Provide agile, real-time support for last-minute adjustments, unexpected delays, or itinerary changes.

Cross-Functional Relationship Management

• Build strong, trust-based relationships across all levels of the organization to facilitate seamless cross-departmental communication; collaborate closely with other admins and cross-functional teams.

Qualifications

• Track Record: 5+ years of experience as an EA or Chief of Staff supporting C-Suite executives, ideally in a fast-paced or high-growth environment.
• Tech-Savvy: Expert proficiency with modern productivity suites (e.g., Google Workspace, Slack, etc.), project management platforms, and digital scheduling tools.
• Proactive Anticipation: Exceptional ability to "read the room," spot roadblocks before they occur, and solve problems autonomously.
• Polished Communicator: Superior written, verbal, and interpersonal communication skills with a refined professional posture.
• Impeccable Discretion: Uncompromising integrity and experience handling sensitive corporate and personal information.
• Adaptability: High emotional intelligence, calm under pressure, and a flexible mindset when priorities pivot.
• Education: Bachelor’s degree preferred, or equivalent practical experience.

Salary Range: $135,000 – $155,000
(Actual compensation will be based on experience, location, and other relevant factors.)

Aerospike is an Equal Opportunity Employer. We are committed to an environment free from discrimination based on race, religion, gender identity, sexual orientation, age, disability, or veteran status.

To keep our recruitment pipeline as high-performance as our database, Aerospike uses AI-driven tools to streamline resume reviews, scheduling, and communication. While we love smart tech, we value human connection even more. AI helps us optimize the process, but real people make 100% of the actual hiring decisions.